Portfolio Officer

3 weeks ago

St Kilda, Australia City of Port Phillip Full time

Synopsis:
Portfolio Officer - Property and Assets
- **Salary Range Band 6 $93,459 - $101,873 plus 11% Super**:

- **Full time Permanent opportunity**:

- **Located at St Kilda Town Hall with flexible working arrangements possible.**

**About the Organisation**

The City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100 programs and services to our residents, businesses and visitors. These range from childcare and immunisations, to libraries, management of parks and open space, rubbish collection, road maintenance and more. City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation.

**About the Role**

The Property and Assets team sponsors and contributes to a large and diverse portfolio of projects valued at over $20m each year, including buildings open space, roads, stormwater, lighting and maritime, as well as priority real estate transaction and development projects. The team also supports and contributes to a number of other projects and services across the organisation. The projects align with Council’s strategic directions and ensure outcomes that create an inclusive and great place to live, are environmentally, economically and financially sustainable. The projects are not only important to our community but a number have state significance.

The Property and Assets Portfolio Officer will work closely with the Divisional Portfolio Manager, the project delivery team, and other key stakeholders to coordinate and monitor the planning, delivery and reporting of the annual programmed capital renewal and upgrade programs for all asset classes, in line with the organisation’s 10-year asset renewal and compliance programs to achieve condition targets and improve safety, accessibility and functionality of assets.

**Duties**:

- Provide portfolio analysis, administration and support to the delivery of the portfolio of annualised portfolio including administration support to the South Melbourne Market project control group.
- Monitor and evaluate project progress to track and address issues in line with Councils Project Management Framework.
- Provide administrative support to Project Control Group Meetings.
- Assist in the development of annual renewal and upgrade programs
- Assist with compilation of, and quality assurance checks of key project management related documents.
- Work collaboratively with the project managers, stakeholders (including the community) and other portfolio team members to ensure the project lifecycle is supported, and that established processes for financial, risk, issues and change management in line with the project lifecycle methodology appropriately implemented and maintained.

**Skills and Experience**
- 1 or more years delivering projects, two or more years assisting the delivery of projects, or 6 months or more working as a portfolio analyst, preferably within the property, construction or infrastructure sectors.
- Demonstrate understanding of all phases of the project management life cycle, including schedule, budget and risk management.
- Demonstrated experience in gaining cooperation and working effectively with a range of stakeholders at different levels of an organisation.
- Strong computer skills, with ability to learn new project management software.
- Strong communication (written and verbal) and interpersonal skills.

**Culture**

People enjoy working at the City of Port Phillip because we are a welcoming, healthy and inclusive workplace. We offer a vibrant and diverse work environment where our employees can develop both professionally and personally whilst planning and delivering a range of important services and programs to the community.

**Benefits**
- We offer a workplace which accommodates your working style and needs.
- Be supported and empowered by a leadership team that is community focused, with a strong desire for change and a culture that encourages teamwork and innovation.
- Training and development opportunities, study assistance, flexible working conditions, paid parental leave, an active social club, a health and wellbeing program, and a well
- regarded Employee Assistance Program (EAP).

**Security Requirements and Professional Obligations**

Prior to a formal letter of offer, preferred applicants will be asked to provide:

- Evidence of mandatory qualifications/registrations/licences,
- Sufficient proof of their right to work in Australia, and
- Sufficient proof of their identity.
- Evidence of COVID-19 Vaccination or valid medical exemption in line with City of Port Phillip Vaccination Policy
- Complete a National Police Check completed via City of Port Phillip’s Provider.

**How to Apply**

All applicants must provide a Cover Letter in response to the key selection criteria located on the last page of the position description. The Cover Letter should be no longer than 2 pages and include each heading in the Key Selection Criteria.

**Please Note**:

- All ap

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