Regional Facilities Coordinator

3 months ago

Melbourne, Australia Quantexa Full time

**What we’re all about.**

We find, when we come together in the pursuit of excellence, great things happen. And that’s how we do things at Quantexa - together. Our business is data, but our culture is collective. We’re about growth - but not just the bottom line. We create a culture where people feel empowered to do their best work. We might work across continents and time zones, but that doesn’t stop us from collaborating. We’re connected. We celebrate our successes together, and we unite to tackle the challenges. Nearly half of our colleagues come from an ethnic or religious minority background. We’re made up of people from 47 nationalities who speak over 20 languages. As a diverse mix of individuals, we make one big unstoppable team.

At Q, we’re looking for people who share that vision. People like you.

**The opportunity.**

We are looking for a Regional Facilities Coordinator to manage the offices in the APAC region including Melbourne, Sydney, Singapore, Japan and Kuala Lumpur and will report into the Global Facilities Manager. Please note, this will be a 4 day working week

You will manage the offices and stakeholders across APAC; you’ll need to be hands-on with a breadth and depth of Facilities experience.

You’ll be in your element working in a fast-paced, customer and people first culture, where you can make a real impact on the lives of our colleagues and the future of Quantexa.

**What you'll be doing.**
- Manage all access requirements across APAC offices
- Reporting any maintenance issues to building management
- Organise team activities and social events
- Manage and coordinate office supplies, equipment, and services
- Act as the first point of contact for all H&S matters including first aid, fire, risk assessments
- Liaise with external vendors and suppliers
- Coordinate with cross-functional teams in HR, IT, and Finance
- Support internal communication across APAC offices and ensure employees are informed about key office information and updates
- Collaborate with the Finance team to process office-related invoices and vendor payments
- Onboard new vendors where necessary using our procurement system
- Collate all post sent to the offices and ensure they have been scanned to finance and relevant teams
- Point of contact/cover for global queries in the absence of Global Facilities Manager (within your working hours).

**Requirements**:
**What you'll bring.**
- Experience in Facilities or Office Management
- High-level of attention to detail
- Excellent analytical and problem-solving skills
- Exceptional communication skills with the ability to foster strong people relationships
- Ability to be flexible and comfortable in a fast-moving results-orientated environment
- Self-motivated and proactive, with the ability to work on own initiative and offer new ideas
- Strong team-working skills and a desire to be part of and contribute to the success of a fast-growing organisation
- Certain experience in Health and Safety
- Excellent time management and multitasking skills
- Organisational skills and the ability to prioritise a busy workload

**Benefits**

**Our perks and quirks.**

What makes you Q will help you to realize your full potential, flourish and enjoy what you do, while being recognized and rewarded with our broad range of benefits.

We offer:

- Competitive salary
- Company bonus
- 11.5% Superannuation
- 20 days annual leave, plus national holidays + your birthday off
- Private Healthcare with Medibank, including dental, orthodontics & optics cover
- Regularly bench-marked salary rates
- Enhanced Maternity, Paternity, Adoption, or Shared Parental Leave
- Well-being days
- Volunteer Day off
- Work from Home Equipment
- Novated Leasing
- Free Calm App Subscription #1 app for meditation, relaxation and sleep
- Continuous Training and Development, including access to Udemy Business
- Spend up to 2 months working outside of your country of employment over a rolling 12-month period with our ‘Work from Anywhere’ policy
- Employee Referral Program
- Team Social Budget & Company-wide Socials

**Our mission**

We have one mission. To help businesses grow. To make data easier. And to make the world a better place. We’re not a start-up. Not anymore. But we’ve not been around that long either. What we are is a collection of bright, passionate minds harnessing complexities and helping our clients and their communities. One culture, made of many. Heading in one direction - the future.

**It's all about you**
- Internal pay equity across departments is crucial to our global compensation philosophy. Grade level and salary ranges are determined through interviews and a review of experience, education, training, knowledge, skills, and abilities of the applicant, equity with other team members, and alignment with market data._
- Quantexa is committed to providing reasonable accommodations in our talent acquisition processes. If you require support, please inform our Talent Ac

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