
Facilities Coordinator
3 weeks ago
**Facilities Coordinator**
**Job ID**
- 197322
**Posted**
- 17-Dec-2024
**Service line**
- GWS Segment
**Role type**
- Full-time
**Areas of Interest**
Facilities Management
**Location(s)**
Melbourne - Victoria - Australia
- **Leading key MNC client in the Software industry**:
- ** Fast-paced coordinator role within a corporate environment**:
- ** Provide high level customer service and facilities administrative support**:
- ** Melbourne | Land of the Wurundjeri people**
**About CBRE**:
CBRE is the world's leading & largest commercial real estate services & investment firm; a growing & visionary organization, comprised of the best & brightest professionals. Creating the real estate solutions of tomorrow, so businesses & people thrive. We work in every dimension of commercial real estate.
**The Role**:
Reporting to the Facilities Manager based in Sydney, the Facilities Coordinator will oversee front office operations and ensure that the Melbourne office is maintained in optimal condition.
**Snapshot of a typical day**:
- Carry out documented daily site walk to identify risks and issues and resolve quickly without business interruption.
- Identify proactively any facilities/building related issues and work out a solution to resolve without any interruption to users.
- Coordinate scheduled/ah-hoc works with respective vendors as required.
- Interact with Building Management team as needed and ensure no interruption services to the facility.
- Engage with key stake holders to maintain smooth building operations.
- Respond to emergencies and work with Facilities Manager in resolving the incidents/escalating to relevant stakeholders and compliance with reporting requirements.
- Assist the Facilities team with vendor management.
- Assist the Facilities team in raising work and purchase orders, preparing meeting minutes, updating trackers, and coordinating with vendors.
- Provide regular reporting on work status, including job closures and maintenance schedules.
- Food, Beverage, and Office Supplies Management
- Financial Management and Reporting, ensuring timely invoice processing, raising purchase orders, preparing, and managing budgets, and handling accruals to maintain accurate financial records and compliance.
- Client and Guest Support, assisting clients with their specific requests when required, such as organising catering, coordinating with their guests, and supporting office events to ensure a professional and welcoming experience.
**About you**:
- Excellent Communication Skills - Ability to comprehend and interpret instructions, short correspondence, and memos.
- Intermediate to Advanced Microsoft Excel, Word, using SharePoint and Microsoft Office Outlook skills
- Dedicated to exceptional customer service and has a customer centric approach to all tasks
- Previous experience in facilities, property, or related role
**So, what's in it for you?**
- Our people are free to expand their skills and knowledge to drive their careers and reach their full potential.
- Our mission is to realise the potential in all the businesses & people we work with, so that together we can create the real estate solutions of the future.
- We are driven by the entrepreneurial spirit of our people & the diverse needs of our clients.
Can we inspire you to join us?
At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.
Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.
We look forward to hearing from you #WeAreCBRE
-
Facilities Coordinator
4 weeks ago
Melbourne, Australia Hudson Australia Full timeWe are seeking Coordinator talent in the Corporate facilities industry. Looking for talent with facilities or property management experience. We are seeking Coordinator talent in the Corporate facilities industry. This fun and inclusive organisation is multinational information technology company that provides business consulting, information technology and...
-
Facilities Coordinator
4 weeks ago
Melbourne, Australia Aspect Personnel Full timeContract commencing Monday 15th August - Southbank office - Prior Facilities Coordinator or Facilities Assistant experience essential **Who will you be working for?** Our well-known client are seeking a Facilities Coordinator, based in Southbank. **This role commences on Monday 15th August for a 2-3 month contract. This is a full-time position.** **What...
-
facilities coordinator
1 day ago
Melbourne, Victoria, Australia Randstad Full timeFacilities Coordinator – Shopping Centre & Commercial BuildingWe are seeking a Facilities Coordinator to play a vital role in supporting the daily operations of a shopping centre and commercial building. Working closely with the Operations Manager, you will assist in facilities maintenance, contractor coordination, and compliance to ensure a safe,...
-
Facilities Coordinator
4 weeks ago
Melbourne, Australia CSL Full time**The Opportunity** We are looking for a Facilities Coordinator to join our growing project Banksia team for the construction and commissioning of our state-of-the-art Influenza cell-culture (FCC) manufacturing facility in Tullamarine. Expected to be completed in 2026, this facility will be the only cell-based influenza vaccine manufacturing facility in the...
-
Facilities Coordinator
3 weeks ago
Melbourne, Australia HAYS Full timeAn opportunity to join a state wide organisation on an initial 6-month tenure **Your new company** Are you passionate about maintaining efficient and well-managed facilities while providing exceptional customer service? If so, we have an exciting opportunity for you! We are currently seeking a dedicated and skilled individual to join this organisation as a...
-
Facilities Coordinator
1 week ago
Melbourne, Australia dnata catering and retail Full timeWant to elevate your career to a higher altitude? Come join the world's largest air services provider, as a part of our **Melbourne** **Airport** team as full-time **Facilities** **Coordinator**. **So, what does a day in the life of a Facilities Coordinator look like?** Reporting to the GM Facilities, Fleet and Projects, this role will support on a...
-
Facilities Coordinator
4 days ago
Melbourne, Victoria, Australia Ryman Healthcare Part timeRyman Healthcare is committed to providing an exceptional level of service to our residents. We are seeking a Facilities Coordinator to join our team in Burwood East, Melbourne, where you will work Monday to Friday, 0900 to 1200, in our care centre.About the RoleAs a Facilities Coordinator, you will be responsible for ensuring that our facilities are clean,...
-
Facilities Coordinator
4 weeks ago
Melbourne, Australia Pinpoint Property Recruitment Full timeWork alongside an exceptional, experienced manager willing to give mentorship. - Base-building management and defect rectification experience - High-performing, dynamic culture, help contribute to saving lives! **The Organisation**: You will be joining an Australian-owned and operated organisation that partner with health-care organisations to provide...
-
Facilities Coordinator
3 weeks ago
Melbourne, Australia Pinpoint Property Recruitment Full timeTemporary contract with the opportunity to transition into a permanent role - Dynamic, exciting, busy asset with lots happening - Work with a small but amazingly experienced team to develop your knowledge! **_The Organisation_** **_Our client is a widely known property company committed to best practices and leading the way. They promote diversity and...
-
Facilities Coordinator
3 weeks ago
Melbourne City Centre, Australia HAYS Full timeOpportunity to join a State Government organisation on an initial 8-week assignment **Your new company** Are you passionate about maintaining efficient and well-managed facilities while providing exceptional customer service? Do you thrive in a dynamic work environment where you can contribute to the smooth operation of a State Government department? If...
-
Facilities Maintenance Coordinator
4 days ago
Melbourne, Victoria, Australia Community Health Service Ltd Full timeAbout the RoleCommunity Health Service Ltd is seeking a highly skilled Facilities Maintenance Officer to join our team. This role offers the opportunity to work in a supportive and professional environment, with a focus on maintaining a safe and healthy work environment.The successful candidate will be responsible for coordinating maintenance activities,...
-
Facilities Coordinator
4 weeks ago
Melbourne, Australia BGIS Full time**Facilities Coordinator.** We are looking for a **Facilities Coordinator **to join our team at a major hospital fostering and maintaining a positive relationship with clients, subcontractors, suppliers and consultants daily. - Permanent Full-Time Work | Stable Income - Great location and a fantastic team **The Role** As a first point of contact, you...
-
Facilities Coordinator
3 weeks ago
Melbourne, Australia Monash Health Full timeLocation: Melbourne | Eastern Metropolitan Job type: Full time Organisation: Monash Health **Salary**: Salary not specified Occupation: Emergency Management, Engineering, Facilities Management, Trades and Services Reference: 61312 **About Monash Health** **About Engineering and Infrastructure Department** Engineering & Infrastructure Department is...
-
Portfolio Facilities Coordinator
3 weeks ago
Melbourne, Australia Pinpoint Property Recruitment Full timeJoin a leading provider of network services managing a commercial portfolio - Exceptionally supportive and high-functioning team - A good mixture of managing reactive, preventative and minor projects **The Organisation**: Join a leading service provider of networking services across Australia! An ASX listed organisation who are committed towards developing,...
-
Facilities Coordinator
1 week ago
Melbourne, Australia JLL Full timeJLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life see...
-
Facilities Coordinator
4 days ago
Melbourne, Victoria, Australia JLL Full timeThis is a Facilities Coordinator role with one of the leading companies in AU right now -- JLL -- with an amazing team. They are continuing to grow rapidly. This is the chance to join right as the takes off.More About the Role at JLL What this opportunity involves: JLL is seeking a detail-oriented Facilities Coordinator to join our team. This role...
-
Facilities Coordinator
3 weeks ago
Melbourne, Australia Hudson Australia Full timeThis pay rate is inclusive of mandatory 25% casual loading Our client, a non-for -profit organisation is looking for an experienced **Facilities Coordinator** to join their team based at Burswood. - **Fixed-term contract until end of June 2025 (parental leave coverage)**: - **Salary range of $85,000 - $90,000 plus super with salary sacrifice option of up...
-
Facilities Coordinator
3 weeks ago
Melbourne, Australia BGIS Full time**BGIS **is currently experiencing strong company growth and requires a Facilities Coordinator to join our team. **Responsibilities**: - Maintain the CMMS system capturing all Preventative and Reactive work orders - Be the first point of contact with internal and external customers relating to the contract - Delegate and allocate work orders as required to...
-
Facilities Coordinator
4 weeks ago
Melbourne, Australia Seeing Machines Full timeSeeing Machines has developed the world’s most advanced human data-driven technology which enhances transport safety by dramatically reducing fatal accidents every day. We’re on a mission to achieve zero transport fatalities. With at least 2 million cars on the road using our state-of-the-art operator monitoring technology developed by the passionate...
-
Facilities Coordinator
3 days ago
Melbourne, Victoria, Australia JLL Full timeThis is a Facilities Coordinator role with one of the leading companies in AU right now -- JLL -- with an amazing team. They are continuing to grow rapidly. This is the chance to join right as the takes off.More About the Role at JLL _We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We...