Office Manager

5 days ago

Darwin, Northern Territory, Australia Kolsen Full time
Overview

Kolsen Darwin, Northern Territory, Australia

Join to apply for the Office Manager role at Kolsen. We're looking for a candidate who is proud to live in the NT and wants to help make the Territory a better place.

Introduction

At Sterling NT we believe in making a difference; making the Territory a better place for everyone living in it. Our values are respect, innovation, doing the right thing, and having fun. We hire local contractors and suppliers where possible, maintain high environmental standards, and reinvest profits into local causes. We aim to grow through diversity, equality, and fair employment practices, and we rely on a team of over 300 Territorians to service government, public spaces, and private enterprises.

Description

Essential candidates are encouraged to apply. Your key responsibilities will include:

  • Support staff to ensure ongoing operational success by anticipating needs, opportunities, risks, and challenges.
  • Organise and coordinate administrative duties and office procedures, including document management, filing systems, and workflow processes.
  • Respond to internal and external communications (telephone, email, written) and delegate as needed.
  • Contribute to scoping, development, implementation, and evaluation of key organisational projects; support Operations in project coordination.
  • Plan and review office services, set priorities, and maintain high service delivery standards.
  • Oversee allocation of staff, office space, and equipment to maximise efficiency.
  • Coordinate and monitor staff rosters to ensure appropriate coverage.
  • Delegate tasks and track performance to support productivity and accountability.
  • Manage office records, documentation, and financial accounts accurately and securely.
  • Liaise with external professionals to coordinate activities and resolve issues.
  • Maintain and replenish office equipment and supplies.
  • Prioritise administrative workflows in line with organisational priorities.
  • Monitor and enforce compliance with occupational health and safety standards.
  • Ensure adherence to government legislation, policies, and procedures in all office operations.
  • Coordinate HR-related functions, including recruitment, promotions, training, payroll, performance management, and supervision of staff.
  • Assist Finance team with monthly reconciliation.
  • Assist department managers in formatting and producing relevant reports.
Selection Criteria

Essentials

  • Extensive knowledge of administrative procedures and protocols.
  • Tertiary qualifications in business administration or equivalent.
  • Excellent knowledge and experience using computer applications, particularly MS Office.
  • Proven ability to implement organisational systems.
  • Well-developed written and oral communication skills.
  • Proven ability to manage an administration team.
  • Solid knowledge of manpower-based service business.
  • Ability to work within a QHSE framework and participate as a committee member to drive continuous improvement of the QHSE.

Desirable

  • Understanding accounting processes.
  • Understanding Excel spreadsheets.
  • Tertiary qualifications in Accounting or equivalent.
  • Current Northern Territory Drivers Licence.
  • Currently working in a similar role.
  • Understanding of asset maintenance or construction industry is advantageous.
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Construction

Referrals increase your chances of interviewing at Kolsen. Get notified about new Office Manager jobs in Darwin, Northern Territory, Australia.


#J-18808-Ljbffr

  • Accounts & Office Administration

    4 days ago

    Darwin, Northern Territory, Australia Darwin Office Technology Full time $60,000 - $80,000 per year

    About The Role:We are seeking a skilled Full-Time Accounts and Administration professional to join our team. This role will be responsible for providing comprehensive administrative and financial support to ensure the smooth running of our accounting and general office operations. Reporting directly to the Directors, this role is ideal for an individual who...

  • Audit Manager

    4 days ago

    Darwin, Northern Territory, Australia Auditor-General's Office Full time $130,087 - $145,485 per year

    Professional 3 - (Remuneration Package Range $130,087 - $145,485 (including salary $110,873 - $124,173)Audits and ReviewsDarwin Ongoing vacancy available Assist the Auditor-General discharge their responsibilities. Help Parliament hold Government accountable for its use of public resources. Enhance audit impact and integrity. Apply your...

  • Coordinator & Support Officers - Homelessness Program

    1 day ago

    Darwin, Northern Territory, Australia Employment Office Australia Full time

    Make a REAL Impact: Launch a New Homelessness Support Program- Step into one of three new roles supporting Aboriginal families in remote communities to access safe accommodation, return to Country, and strengthen long-term housing outcomes- Coordinator: $100,000 – $108,000 + super, benefits- Support Officers: $77,000 – $86,000 + super, benefits-...

  • Coordinator & Support Officers - Homelessness Program

    21 hours ago

    Darwin, Northern Territory, Australia Employment Office Australia Full time

    Make a REAL Impact: Launch a New Homelessness Support ProgramStep into one of three new roles supporting Aboriginal families in remote communities to access safe accommodation, return to Country, and strengthen long-term housing outcomesCoordinator: $100,000 – $108,000 + super, benefitsSupport Officers: $77,000 – $86,000 + super, benefitsFull-time |...

  • Finance Officer

    1 day ago

    Darwin, Northern Territory, Australia Nt Christian Schools - Systems Office Full time

    NOW HIRINGApply today, Adventure AwaitsNT Christian Schools is a recognised school system and the System Office plays a key role in ensuring that teaching and learning and corporate services are all managed for our school system as efficiently and effectively as possible.The relationship between our staff and students is nevertheless uppermost in our minds,...

  • Finance Officer

    2 weeks ago

    Darwin, Northern Territory, Australia NT Christian Schools - Systems Office Full time

    NOW HIRINGApply today, Adventure AwaitsNT Christian Schools is a recognised school system and the System Office plays a key role in ensuring that teaching and learning and corporate services are all managed for our school system as efficiently and effectively as possible.The relationship between our staff and students is nevertheless uppermost in our minds,...

  • Finance Officer

    3 days ago

    Darwin, Northern Territory, Australia NT Christian Schools - Systems Office Full time

    NOW HIRINGApply today, Adventure AwaitsNT Christian Schools is a recognised school system and the System Office plays a key role in ensuring that teaching and learning and corporate services are all managed for our school system as efficiently and effectively as possible.The relationship between our staff and students is nevertheless uppermost in our minds,...

  • 3 Days Left: Deputy Principal Legal Officer

    3 weeks ago

    Darwin, Northern Territory, Australia Employment Office Australia Full time

    - Join a specialist women's legal service in a senior leadership role, with opportunities to build your skills and career in trauma-informed, culturally safe practice across the Big Rivers Region- Earn a competitive salary of up to $124,073 + 12% superannuation, with annual bonus, and NFP salary packaging options to significantly increase your take-home pay-...

  • Senior Finance Manager

    2 weeks ago

    Darwin, Northern Territory, Australia Employment Office Australia Full time

    • Empower remote Aboriginal communities through strategic finance leadership• Starting from $135K + super + relocation + 6 weeks' leave + allowances + salary packaging up to $18,500• Play a key role in scaling a purpose-led organisation with 60+ funded programs• Pathway to future growth within the organisationWho We Are & Why We're DifferentKatherine...

  • Office Manager

    4 days ago

    Darwin, Northern Territory, Australia Bunzl Australasia Limited Full time $80,000 - $120,000 per year

    Oversee office and customer service team performanceImprove workflows and customer communicationSupport operational, sales, and service deliveryWHY BUNZL?As one of the world's largest providers of distribution and outsourcing services across the Facilities Management, Food Processing, Industrial Safety, Hospitality and Specialist Healthcare sectors, the...