Office Manager

4 weeks ago

Darwin, Northern Territory, Australia Kolsen Full time
Overview

Kolsen Darwin, Northern Territory, Australia

Join to apply for the Office Manager role at Kolsen. We're looking for a candidate who is proud to live in the NT and wants to help make the Territory a better place.

Introduction

At Sterling NT we believe in making a difference; making the Territory a better place for everyone living in it. Our values are respect, innovation, doing the right thing, and having fun. We hire local contractors and suppliers where possible, maintain high environmental standards, and reinvest profits into local causes. We aim to grow through diversity, equality, and fair employment practices, and we rely on a team of over 300 Territorians to service government, public spaces, and private enterprises.

Description

Essential candidates are encouraged to apply. Your key responsibilities will include:

  • Support staff to ensure ongoing operational success by anticipating needs, opportunities, risks, and challenges.
  • Organise and coordinate administrative duties and office procedures, including document management, filing systems, and workflow processes.
  • Respond to internal and external communications (telephone, email, written) and delegate as needed.
  • Contribute to scoping, development, implementation, and evaluation of key organisational projects; support Operations in project coordination.
  • Plan and review office services, set priorities, and maintain high service delivery standards.
  • Oversee allocation of staff, office space, and equipment to maximise efficiency.
  • Coordinate and monitor staff rosters to ensure appropriate coverage.
  • Delegate tasks and track performance to support productivity and accountability.
  • Manage office records, documentation, and financial accounts accurately and securely.
  • Liaise with external professionals to coordinate activities and resolve issues.
  • Maintain and replenish office equipment and supplies.
  • Prioritise administrative workflows in line with organisational priorities.
  • Monitor and enforce compliance with occupational health and safety standards.
  • Ensure adherence to government legislation, policies, and procedures in all office operations.
  • Coordinate HR-related functions, including recruitment, promotions, training, payroll, performance management, and supervision of staff.
  • Assist Finance team with monthly reconciliation.
  • Assist department managers in formatting and producing relevant reports.
Selection Criteria

Essentials

  • Extensive knowledge of administrative procedures and protocols.
  • Tertiary qualifications in business administration or equivalent.
  • Excellent knowledge and experience using computer applications, particularly MS Office.
  • Proven ability to implement organisational systems.
  • Well-developed written and oral communication skills.
  • Proven ability to manage an administration team.
  • Solid knowledge of manpower-based service business.
  • Ability to work within a QHSE framework and participate as a committee member to drive continuous improvement of the QHSE.

Desirable

  • Understanding accounting processes.
  • Understanding Excel spreadsheets.
  • Tertiary qualifications in Accounting or equivalent.
  • Current Northern Territory Drivers Licence.
  • Currently working in a similar role.
  • Understanding of asset maintenance or construction industry is advantageous.
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Construction

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