Administration Officer

4 weeks ago

Melbourne, Victoria, Australia Dutton Automotive Full time
Overview

Dutton Automotive is Australia's largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family, and commercial vehicles. This opportunity sits within Dutton One, our premium retail network known for delivering high-performance vehicles and exceptional customer experiences. We're looking for a meticulous and motivated Acquisitions & Transfers Officer to support our growing operations.

Responsibilities
  • Ensure registration numbers and correct documentation accompany all invoices and records
  • Confirm registration currency (or expiry not exceeding 3 months)
  • Prepare and complete acquisition paperwork
  • Conduct verification of registered ownership (VRO)
  • Perform timely VRO checks and vehicle transfers (online and manual)
  • Reconcile all transfer costs
  • Maintain compliance with VicRoads regulations, identity checks, privacy, and audit requirements
  • Maintain accurate and well-organised records
  • Scan and attach invoices and contracts
  • Enter creditor invoices and assist with general office tasks
Qualifications
  • Strong attention to detail and accuracy
  • Ability to manage a high volume of work under tight deadlines
  • Confident communicator by phone and email
  • Understanding of privacy and compliance protocols
  • Professional, reliable, and well-presented
  • Competent with Microsoft Office (Word, Excel, Outlook)
  • Holds a current Victorian Driver's Licence
  • Previous automotive experience and/or knowledge of VicRoads systems is desirable but not essential
  • A current Police Check is required
Why work for us?
  • You will have access to a fully funded Employee Assistance Program to provide you with the support and resources to thrive personally and professionally.
  • Company-funded flu vaccinations
  • Refer a friend and we will provide an upfront bonus
  • A day off for your birthday
  • Annual Family fun days, held across the country.
Employment details
  • Seniority level: Entry level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Automotive

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