Medical Secretary

At GenesisCare we want to hear from people who are as passionate as we are about innovation and working together to drive better life outcomes for patients around the world .

Care to Join the team?
GenesisCare now has an exciting opportunity for an experienced Medical Secretary to join our team in our Oncology clinics located in St Leonards and in Frenchs Forest.

This position will work directly alongside our Doctors and Cancer Nurse Coordinators, playing an integral role in direct patient communication, and coordination of appointments and treatments to ensure optimal outcomes for cancer patients undergoing medical oncology. This role is a crucial link between external referrers, patients and GenesisCare clinical staff.

On offer is a permanent full-time role working 38 hours a week. Flexible work arrangements available, including working from home.

More specifically, you will:

• Ensure a high level of patient service is provided including meeting patient needs, maintaining patient service levels and monitoring and reacting to patient feedback.
• Remain highly organised to work efficiently in a fast-paced environment where patient focus remains the top priority.
• Demonstrate high interpersonal skills to build professional relationships with external doctors and clinicians, ensuring excellent patient service both face to face and over the phone.
• Anticipate patient appointment needs and work closely with Consultants and Cancer Nurse Consultants to ensure patient appointment times are scheduled within appropriate timeframes.
• Register new patients and manage all incoming referrals relevant to the team/doctors.
• Triage referral with Cancer Nurse Consultants to understand time frames for appointments.
• Schedule doctor consult appointments - Undertake all clinic preparation and actions to ensure efficient and well-organised clinics including ensuring the completeness of patient electronic medical records prior to and subsequent to the visit.
• Ensure clinic billing is complete, and reports are complete as required.
• Manage Consultant diaries effectively to align clinics and schedules.
• Work co-operatively and effectively within our multidisciplinary teams, accurate and clear exchanges of information and assist other team members to achieve team objectives and work outcomes.

We're interested in hearing from people who:

• Demonstrate exceptional and in-depth medical administration experience and medical terminology with previous experience working in busy medical clinics.
• Have high level communication skills, providing excellent patient care and communication.
• Show strong organisation and communication skills.
• Are self-driven and have the ability to work successfully, independently and in a fast-paced team environment.
• Demonstrate exceptional phone manner and ability to handle a high volume of patient tasks and enquiries.
• Have high attention to detail and excellent organisational skills to enable resolution of urgent matters and time critical medical appointments.
• Are proficient in clinical administration systems, as well as Microsoft Office software.
• Have a collaborative approach in working with the wider administration team and both internal and external customers, in line with Genesis Values.
• Have experience working with cancer patients (desired).
• Are flexible to travel to sites and leadership meetings as required.

Benefits of joining our team:

• Working with a vibrant team aligned with providing the best patient experience possible and outcomes.
• Internal and external training and development opportunities.
• All employees and their family members have access to free confidential support that is completely external to GenesisCare including financial, nutritional and wellbeing coaching, legal advice & counselling.
• Learn and grow with our award-winning development programs.
• Range of benefits available: Qantas membership discount, Anytime Fitness Gym membership discount, 12 weeks paid parental leave, Bupa discount.
• Fitness Passport - enabling unlimited access and value across extensive choice of fitness facilities.

About GenesisCare
By joining GenesisCare, you will be joining a highly progressive and passionate team of healthcare professionals and support staff, united by a common purpose: to design care experiences that deliver the best possible life outcomes. The ambition for better cancer care that began our story, has grown into a passionate team of ~2,000 employees across 50 locations nationally. Join us to design better care and enjoy a career with purpose.

Covid 19 Vaccination Requirement
In line with the Public Health Order, all GenesisCare employees are required to be fully vaccinated for COVID-19. To be eligible for consideration to perform work for GenesisCare, all recruits must provide evidence of vaccination and comply with the requirements of the Public Health Order prior to appointment.

GenesisCare is an Equal Opportunity Employer.