Organisational Development Coordinator

HealthShare Victoria is a Victorian public sector entity established on 1 January 2021 as an independent, commercially oriented public sector provider of supply chain services (surety, procurement and logistics) to Victoria's public health sector. Our purpose is to partner with Victoria's public health services, suppliers and government to ensure the right products and services are delivered to the right place at the right time, supporting better value for our public health services and better outcomes for their patients. We work with Victoria's public health services to understand their requirements. We meet these needs by establishing collective agreements (purchasing contracts) for medical consumables, pharmaceuticals and medical equipment, as well as non-medical products and services they need via large-scale tenders. We also play a critical role in ensuring Victoria's public health services have access to goods and services that may be in higher demand or difficult to access, including personal protective equipment (PPE), medical consumables, ICU equipment and pharmaceuticals. We administer several compliance-related functions, and work with health services to assist them in meeting their legislative, compliance and probity obligations. As well as providing an end-to-end health supply chain for Victoria's public health services, we extend access to our collective agreements to health or related services assessed as 'eligible services'. Building on a spirit of change and transformation, our work supports our health service customers to deliver safe, high quality and sustainable healthcare for all Victorians.

About the Role

The Organisational Development Coordinator focuses on enhancing organisational performance by supporting learning and development initiatives, fostering a positive and constructive work environment, and improving employee capability. The role is responsible for providing administrative support to the organisational development team, including the coordination and administration of learning, development and change activities.

Job Responsibilities

a. Assist in the coordination of Organisational Development (OD) and change programs, including training, leadership development, talent management, reward and recognition, engagement surveys, and performance management.

b. Provide coordination and administration support for learning and development activities including identifying vendors, managing invitations and enrolments, attendance records, room bookings, equipment and room set up, catering.

c. Update training records for learning and development activities, including evaluation feedback, analysis, payment coordination and follow up.

d. Support diversity and inclusion initiatives, including the communication and coordination of information and events.

e. Provide logistical support for OD activities, including scheduling, resource management, and documentation.

f. Identify improvements and efficiencies within the function and support process and continuous improvement initiatives.

g. Work collaboratively with the wider People, Culture and Safety team to ensure alignment of OD and change programs with broader people strategies and deliver cross-functional projects and initiatives.

Reporting, systems and documentation

a. Compile data and prepare reports on training, development outcomes, and other OD metrics.

b. Maintain accurate records and documentation related to training, performance reviews, engagement surveys, and development plans.

c. Maintain and update OD databases, systems, procedures, documents and forms accurately and in a timely manner.

d. Escalate issues that may impact the completion of tasks.

Qualifications and Experience Required

a. Relevant tertiary qualifications in human resources, learning, education, business or a related discipline, or equivalent experience gained through employment in a relevant field.

Experience

a. Excellent administration skills ideally gained in a fast-paced human resources role.

b. Proven experience in dealing with people and PCS teams with a customer service focus

Key Skills that you will bring to this role:

c. Capable of prioritising and completing work within established processes and procedures.

d. Sound analytical and problem-solving skills.

e. Excellent interpersonal skills and a collaborative working style.

f. Ability to demonstrate initiative and work under general direction with limited supervision, as well as within a team environment.

g. Ability to maintain high level of confidentiality.

h. Ability to manage and prioritise multiple concurrent tasks, meet tight deadlines and work flexible hours as required to meet business needs.

i. Intermediate proficiency in administrative functions and the MS Office suite, particularly MS Word and Excel.

j. Document management skills and experience updating and managing templates.

Seniority level

• Seniority levelAssociate

Employment type

• Employment typeFull-time

Job function

• Job functionHuman Resources
• IndustriesHospitals and Health Care

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