Admin Assistant

3 weeks ago

Melbourne, Victoria, Australia Giri Global Pty Ltd Full time

Giri Global Pty Ltd is hiring a Part time Admin Assistant role in Melbourne, VIC. Apply now to be part of our team.

Job summary
  • Looking for candidates available to work:
    • Monday: Morning, Afternoon
    • Tuesday: Morning, Afternoon
    • Wednesday: Morning, Afternoon
    • Thursday: Morning, Afternoon
    • Friday: Morning, Afternoon
    • Saturday: Morning, Afternoon
    • Sunday: Morning, Afternoon

At Giri Global we are a dynamic Migration and Education Consulting firm dedicated to helping individuals and businesses navigate the complexities of Australia's migration system. Our team prides itself on delivering exceptional service and tailored solutions to our clients. We are seeking an organized and proactive Administrator to join our growing team.

The Role

As our Administrator, you will play a vital role in supporting the smooth running of the firm. You will be responsible for ensuring efficient office operations, assisting migration agents, managing director and other senior managers and with administrative tasks, and providing excellent client service.

Key Responsibilities

  • Manage incoming calls, emails, and client enquiries in a professional manner
  • Maintain accurate client records and case files (digital and physical)
  • Assist with preparing and lodging visa applications and related documentation
  • Coordinate appointments, meetings, and schedules for migration agents/lawyers
  • Draft correspondence and assist with client communications as required
  • Support the team with billing, invoicing, and general office administration
  • Ensure compliance with confidentiality and data protection requirements

Requirements

About You

  • Previous experience in administration, preferably in a law firm, migration agency, or professional services environment
  • Strong organizational skills with excellent attention to detail
  • Proficiency in Microsoft Office and case management systems (experience with Migration Manager or similar software is an advantage)
  • Excellent written and verbal communication skills
  • Ability to multitask, priorities workload, and meet deadlines
  • A proactive and positive attitude with a willingness to learn
  • Knowledge of migration processes (desirable but not essential – training provided)

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