Senior Administrator

3 weeks ago


Melbourne, Victoria, Australia Buscojobs Full time

4 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Maw Civil Pty Ltd

Looking to take the next step in your administration career?

Maw Civil Pty Ltd is seeking a highly motivated and organised Office Administrator to join our busy construction team in Dromana. This full-time position is a fantastic opportunity for someone who enjoys variety, thrives in a fast-paced environment, and wants to be part of a company making a big impact in the civil construction industry.

With a competitive salary package, friendly team culture, and long-term career potential, this is a role where your contributions will really matter.

About Us

Maw Civil is a leading civil construction company delivering high quality projects to government, corporate and private clients. We deliver a range of projects, from subdivisions, streetscapes, carparks, footpaths, roads, roundabouts and the like, sporting ovals, outdoor courts as well as dams and wetlands. We're known for doing quality work and looking after our people. We value practical problem-solvers, great communication, and people who genuinely want to contribute to a positive team culture.

This role is your chance to contribute to the team's success and enhance project delivery right across the Mornington Peninsula and afar.

About the Role

Reporting to senior management (Finance, Construction and General Managers) you'll play a key role in keeping our operations running smoothly. From supporting project managers to coordinating invoices, job data, tenders and internal communications, this role offers plenty of variety and autonomy — with the support you need to succeed.

Key Responsibilities

As the Senior Office Administrator, you'll play a vital role in supporting daily operations across finance, project administration, and office management. Your responsibilities will include :

  • General office and administrative tasks
  • Electronic AP invoice processing
  • Monthly claims and invoice tracking
  • Supporting employees with digital field tools
  • Supporting project managers with project and administrative tasks
  • Assisting with tenders, RFT submissions, job setups, and budgeting documents
  • Maintaining internal records, registers, and KPI data
  • Coordinating fuel orders and providing ongoing admin support to senior management

What we are looking for

Solid administration experience (construction or similar industry desirable)Strong organisational and multitasking skillsMust have strong Excel experience to handle BOQs, budget calculations and software importsGood working knowledge of cloud-based systems (Workbench, Office365, Hubdoc or similar programs) highly desirableExcellent attention to detail and ability to manage competing prioritiesConfident communicator who can support field and office staff alikeA flexible, can-do attitude and willingness to take ownership of your role

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Information Technology

Industries

Civil Engineering

Referrals increase your chances of interviewing at Maw Civil Pty Ltd by 2x

Get notified about new Senior Administrator jobs in Mount Eliza, Victoria, Australia .

Senior / Mid-Level Contract Administrator

Elwood, Victoria, Australia A$110,000.00-A$170, days ago

Frankston, Victoria, Australia 1 week ago

Scoresby, Victoria, Australia 5 hours ago

Frankston, Victoria, Australia 1 week ago

Langwarrin South, Victoria, Australia 12 hours ago

Executive Assistant - GM Technology (Fixed Term Contact)

Mulgrave, Victoria, Australia 2 weeks ago

Mount Waverley, Victoria, Australia 3 weeks ago

Administrator - Job Site Solutions, Milwaukee

Notting Hill, Victoria, Australia 2 weeks ago

Frankston, Victoria, Australia 2 days ago

Dandenong, Victoria, Australia 2 days ago

Mount Waverley, Victoria, Australia 2 weeks ago

Moorabbin, Victoria, Australia 2 days ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

J-18808-Ljbffr

#J-18808-Ljbffr

  • Melbourne, Victoria, Australia beBeeContract Administrator Full time $90,000 - $120,000

    Job OverviewThis role involves managing contracts in the Community Housing Partnerships Unit, focusing on new social and affordable housing projects. The selected candidate will be part of a team delivering complex projects from inception to completion.The job requires exceptional organizational skills, attention to detail, and effective communication to...


  • Melbourne, Victoria, Australia beBeeOffice Administrator Full time $60,000 - $80,000

    Business Operations Support RoleWe are seeking a highly skilled and adaptable Business Operations Support specialist to join our team. The ideal candidate will have excellent communication skills, a strong customer focus, and the ability to work independently or collaboratively within a dynamic environment.The successful applicant must possess:Previous...


  • Melbourne, Victoria, Australia beBeeTelecom Administrator Full time $70,000 - $105,000

    About Us We're a global leader in sustainable telecom network solutions. Our mission is to be the world's local partner for sustainable telecom networks, driving our commitment to the circular economy. We offer a range of services to extend the life of telecom networks. From sourcing multi-vendor network parts to responsible decommissioning and network...


  • Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $120,000

    Job TitleA Senior Administrator is required to support senior executives and directors in a key role within our operations team.About the RoleThe ideal candidate will provide high-level secretarial and administrative support ensuring seamless day-to-day operations and exceptional outcomes. Key responsibilities include:Providing exceptional administrative...

  • Senior Administrator

    2 weeks ago


    Melbourne, Victoria, Australia Munro Footwear Group Full time

    Product Development | Senior AdministratorJoin to apply for the Product Development | Senior Administrator role at Munro Footwear GroupProduct Development | Senior Administrator2 weeks ago Be among the first 25 applicantsJoin to apply for the Product Development | Senior Administrator role at Munro Footwear GroupGet AI-powered advice on this job and more...


  • Melbourne, Victoria, Australia beBeeAdministrative Full time $65,000 - $85,000

    Job Title: Senior AdministratorThe role of a senior administrator is to serve as the primary point of contact for key stakeholders including executives, employees and external partners.This position requires a high level of professionalism, discretion and confidentiality when interfacing with business.Coordinate and schedule calendar management, content and...


  • Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $120,000

    Job SummaryWe are seeking a skilled Executive Assistant to provide high-level administrative support to our senior executive.As the trusted right-hand to the Executive Director, you will be responsible for ensuring seamless operations across various projects and initiatives. You will have a unique opportunity to work closely with senior stakeholders and...


  • Melbourne, Victoria, Australia beBeeAdministrative Full time $60,000 - $100,000

    Job Title: Senior AdministratorAbout the RoleThis is an exciting opportunity to join our team as a Senior Administrator, providing administrative support to associates and others across our Dispute Resolution Group.Your primary focus will be on delivering timely, efficient and high quality services, including drafting/preparation of correspondence,...


  • Melbourne, Victoria, Australia The Andersen Partnership Full time $80,000 - $120,000 per year

    Senior Administrator | Public Practice Accounting Firm | Melbourne | Full-TimeWe are seeking a highly organised and proactive Senior Administrator to join a well-established public practice accounting firm in Melbourne.This is a fantastic opportunity for someone experienced in public practice administration who is ready to take the next step in their career....


  • Melbourne, Victoria, Australia beBeeAdministrative Full time $80,000 - $100,000

    Key Position: Administrative ProfessionalThe ideal candidate will have a solid track record of delivering administrative support to high-level executives.This is a permanent part-time opportunity with 3 days per week. The successful candidate will be able to work independently and as part of a team, providing administrative assistance to the Managing...