Senior Administrator

2 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $120,000

Job Summary

We are seeking a skilled Executive Assistant to provide high-level administrative support to our senior executive.

As the trusted right-hand to the Executive Director, you will be responsible for ensuring seamless operations across various projects and initiatives. You will have a unique opportunity to work closely with senior stakeholders and contribute to the success of our team.

Key Responsibilities
  • Provide exceptional administrative support to the Executive Director, including scheduling appointments, preparing correspondence, and maintaining confidential files.
  • Coordinate meetings, events, and travel arrangements for the Executive Director and other senior staff members.
  • Develop and implement effective administrative systems and processes to ensure efficient operation of the office.
  • Prepare reports, presentations, and other materials as required by the Executive Director.
  • Manage and maintain accurate records and databases.

Requirements

To be successful in this role, you will require:

  • Demonstrated experience in executive support to a senior executive in a large organisation.
  • Highly developed interpersonal skills and proven ability to maintain confidentiality and deal with sensitive and difficult matters in a professional and diplomatic manner.
  • Highly developed organisational and planning skills and ability to prioritise own workload and use sound judgement, managing competing demands and deadlines and deliver high-quality outcomes.
  • Highly motivated and results-driven with attention to detail and a commitment to quality outputs and a customer service mindset.
  • Excellent communication skills with the ability to compose correspondence, newsletters, and brief reports.

Benefits

This is an excellent opportunity to work in a dynamic team and contribute to the success of our organisation. You will have access to ongoing training and development opportunities and will be working in a supportive and collaborative environment.

About Us

Our Research and Innovation Portfolio supports researchers to shape the world. This dynamic team is dedicated to enabling excellent research and innovation outcomes through cutting-edge partnerships, grants, and research contracts.

Research Strategy and Services

This team provides expertise and services in grants and research contracts, research integrity, ethics, and governance, as well as national assessment and reporting.

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