Senior Administrator

5 days ago

Melbourne, Victoria, Australia The Andersen Partnership Full time $80,000 - $120,000 per year

Senior Administrator | Public Practice Accounting Firm | Melbourne | Full-Time

We are seeking a highly organised and proactive Senior Administrator to join a well-established public practice accounting firm in Melbourne.

This is a fantastic opportunity for someone experienced in public practice administration who is ready to take the next step in their career. Combining traditional administration duties with a strong focus on corporate secretarial responsibilities in this role you will be working closely with a supportive team.

Corporate Secretarial

  • Prepare and lodge ASIC forms, annual statements, resolutions, board minutes and statutory returns
  • Maintain client corporate registers, member registers, minute books, and statutory records
  • Incorporate companies, register business names, and establish discretionary, unit and hybrid trusts
  • Process company and director changes (appointments, resignations, name/address updates), share allotments/transfers and company de-registrations
  • Conduct company searches and manage corporate database integrity (CAS BGL 360), including generating reports and updating missing information
  • Liaise with ASIC and other authorities, and provide advice to clients and internal stakeholders on corporate compliance matters

Administration

  • Oversee day-to-day office operations including supplies, catering, meeting rooms and reception duties
  • Support and mentor junior administrative staff
  • Provide administrative support to accountants including document collation, lodgements, onboarding/offboarding clients, maintaining databases, and managing calendars
  • Monitor WIP and assist with invoice preparation
  • Manage ATO lodgements (income tax, BAS, payroll tax) and liaise on deferrals, payment plans, and penalty remissions
  • Prepare ASIC annual review mail-outs, handle mail, and scan/file secretarial documents

About You

  • Prior experience in a similar administration/corporate secretarial role within public practice or professional services (Chartered firm experience highly regarded)
  • Thorough knowledge of corporate compliance and regulations
  • High level of proficiency in CAS BGL 360, and competent with Microsoft Office and Outlook
  • Attention to detail and strong organisational skills
  • Able to manage multiple priorities and competing deadlines
  • Excellent written and verbal communication skills
  • Collaborative, proactive and client-focused mindset

Why Join Us?

  • Flexible working arrangements to support work-life balance
  • Collaborative and supportive team culture
  • Ongoing learning and professional development opportunities
  • Be part of a well-established firm with a strong and loyal client base

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