Senior Administrator

3 days ago

Melbourne, Victoria, Australia The Andersen Partnership Full time $80,000 - $120,000 per year

Senior Administrator | Public Practice Accounting Firm | Melbourne | Full-Time

We are seeking a highly organised and proactive Senior Administrator to join a well-established public practice accounting firm in Melbourne.

This is a fantastic opportunity for someone experienced in public practice administration who is ready to take the next step in their career. Combining traditional administration duties with a strong focus on corporate secretarial responsibilities in this role you will be working closely with a supportive team.

Corporate Secretarial

  • Prepare and lodge ASIC forms, annual statements, resolutions, board minutes and statutory returns
  • Maintain client corporate registers, member registers, minute books, and statutory records
  • Incorporate companies, register business names, and establish discretionary, unit and hybrid trusts
  • Process company and director changes (appointments, resignations, name/address updates), share allotments/transfers and company de-registrations
  • Conduct company searches and manage corporate database integrity (CAS BGL 360), including generating reports and updating missing information
  • Liaise with ASIC and other authorities, and provide advice to clients and internal stakeholders on corporate compliance matters

Administration

  • Oversee day-to-day office operations including supplies, catering, meeting rooms and reception duties
  • Support and mentor junior administrative staff
  • Provide administrative support to accountants including document collation, lodgements, onboarding/offboarding clients, maintaining databases, and managing calendars
  • Monitor WIP and assist with invoice preparation
  • Manage ATO lodgements (income tax, BAS, payroll tax) and liaise on deferrals, payment plans, and penalty remissions
  • Prepare ASIC annual review mail-outs, handle mail, and scan/file secretarial documents

About You

  • Prior experience in a similar administration/corporate secretarial role within public practice or professional services (Chartered firm experience highly regarded)
  • Thorough knowledge of corporate compliance and regulations
  • High level of proficiency in CAS BGL 360, and competent with Microsoft Office and Outlook
  • Attention to detail and strong organisational skills
  • Able to manage multiple priorities and competing deadlines
  • Excellent written and verbal communication skills
  • Collaborative, proactive and client-focused mindset

Why Join Us?

  • Flexible working arrangements to support work-life balance
  • Collaborative and supportive team culture
  • Ongoing learning and professional development opportunities
  • Be part of a well-established firm with a strong and loyal client base

  • Senior Contract Specialist

    2 weeks ago

    Melbourne, Victoria, Australia beBeeContract Administrator Full time $90,000 - $120,000

    Job OverviewThis role involves managing contracts in the Community Housing Partnerships Unit, focusing on new social and affordable housing projects. The selected candidate will be part of a team delivering complex projects from inception to completion.The job requires exceptional organizational skills, attention to detail, and effective communication to...

  • Support Operations Specialist

    6 days ago

    Melbourne, Victoria, Australia beBeeOffice Administrator Full time $60,000 - $80,000

    Business Operations Support RoleWe are seeking a highly skilled and adaptable Business Operations Support specialist to join our team. The ideal candidate will have excellent communication skills, a strong customer focus, and the ability to work independently or collaboratively within a dynamic environment.The successful applicant must possess:Previous...

  • Telecom Network Support Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeTelecom Administrator Full time $70,000 - $105,000

    About Us We're a global leader in sustainable telecom network solutions. Our mission is to be the world's local partner for sustainable telecom networks, driving our commitment to the circular economy. We offer a range of services to extend the life of telecom networks. From sourcing multi-vendor network parts to responsible decommissioning and network...

  • Senior Administrator

    3 weeks ago

    Melbourne, Victoria, Australia Buscojobs Full time

    4 days ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Direct message the job poster from Maw Civil Pty LtdLooking to take the next step in your administration career?Maw Civil Pty Ltd is seeking a highly motivated and organised Office Administrator to join our busy construction team in Dromana. This...

  • Senior Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Munro Footwear Group Full time

    Product Development | Senior AdministratorJoin to apply for the Product Development | Senior Administrator role at Munro Footwear GroupProduct Development | Senior Administrator2 weeks ago Be among the first 25 applicantsJoin to apply for the Product Development | Senior Administrator role at Munro Footwear GroupGet AI-powered advice on this job and more...

  • Senior Administrator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $120,000

    Job TitleA Senior Administrator is required to support senior executives and directors in a key role within our operations team.About the RoleThe ideal candidate will provide high-level secretarial and administrative support ensuring seamless day-to-day operations and exceptional outcomes. Key responsibilities include:Providing exceptional administrative...

  • Senior Administrator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $65,000 - $85,000

    Job Title: Senior AdministratorThe role of a senior administrator is to serve as the primary point of contact for key stakeholders including executives, employees and external partners.This position requires a high level of professionalism, discretion and confidentiality when interfacing with business.Coordinate and schedule calendar management, content and...

  • Senior Administrator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $120,000

    Job SummaryWe are seeking a skilled Executive Assistant to provide high-level administrative support to our senior executive.As the trusted right-hand to the Executive Director, you will be responsible for ensuring seamless operations across various projects and initiatives. You will have a unique opportunity to work closely with senior stakeholders and...

  • Senior Administrator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $60,000 - $100,000

    Job Title: Senior AdministratorAbout the RoleThis is an exciting opportunity to join our team as a Senior Administrator, providing administrative support to associates and others across our Dispute Resolution Group.Your primary focus will be on delivering timely, efficient and high quality services, including drafting/preparation of correspondence,...

  • Senior Administrator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeAdministrative Full time $80,000 - $100,000

    Key Position: Administrative ProfessionalThe ideal candidate will have a solid track record of delivering administrative support to high-level executives.This is a permanent part-time opportunity with 3 days per week. The successful candidate will be able to work independently and as part of a team, providing administrative assistance to the Managing...