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Executive Assistant

3 months ago

Lismore City Council, Australia Arts Northern Rivers Full time
Our aspiration is driven by an unwavering commitment to improving the quality of services we provide to our diverse and spirited community. Since the 2022 flood events, Council has continued to showcase our collective strength in partnership with the community, to lead the recovery efforts. Our journey has taken us far, and today, Lismore is starting to thrive again. It's time for people who live, work and play in the region to enjoy and celebrate all the things we love about Lismore, to Back Lismore. We #backlismore careers and embrace those who bring fresh perspectives and unique talents, making our journey toward greater success all the more vibrant and rewarding. We have an exciting opportunity for an Executive Assistant to join our Chief Operating Office. In this role, you'll provide the Chief Operating Officer (COO) with high quality, accurate, timely and professional executive support and ensure effective communication, administration and coordination with various stakeholders. You will anticipate, plan, and coordinate the development of quality reports and recommendations from the Directorate to the Executive Leadership Team and Council. Additionally, you will exercise independent judgment and considerable initiative to provide a wide range of administrative support to the COO, including correspondence, briefings, diary management, and stakeholder engagement. This is a permanent full time, 70 hour per fortnight role, primarily based at our Wyrallah Road Depot in East Lismore. What we can offer you Attractive salary on offer for the right candidate. Flexible work options working within operational requirements. Health & Wellbeing and Employee Assistance Programs. Training and development opportunities to build and maintain capabilities. What we trust you to deliver Deliver a comprehensive range of high quality and confidential administrative duties to support the COO in their leadership and management of the Chief Operating Office. Delegate and prioritise requests by Councillors, General Manager, and Executives to the appropriate business units, and follow up and collate information to ensure the timely processing of requests to meet the Council's and Executives' requirements. Liaise, collaborate and build professional relationships with a diverse range of internal and external stakeholders regarding administrative services to ensure effective communication, administration and coordination. Co-manage the COO's office, acting as the first point of contact for stakeholders, and maintain professional and timely communication and correspondence to internal and external stakeholders. What you'll need to be successful Tertiary qualifications related to business administration support is desirable and/or demonstrated relevant experience. Exceptional organisational and time-management skills, with the ability to prioritise tasks and meet deadlines. Excellent written and verbal communication skills. Strong interpersonal skills and the ability to work collaboratively with a diverse team. Ability to maintain discretion and confidentiality in all interactions. If you're a proactive, detail-oriented professional with strong experience in supporting senior executives, we encourage you to apply for this exciting opportunity to contribute to the success of Lismore City Council. Please review the position description and utilise your resume and application responses in the application form below to illustrate your ability to fulfil the responsibilities of the position. Applications close on 1 July 2024 at 9am. If you want to know more about this opportunity, please contact Brendan Logan , Chief Operating Officer, on Prior to employment, a series of pre-employment evaluations may include but not limited to; health assessments, validation of qualifications and licences, criminal history verification, psychometric assessments and reference checks. Lismore City Council is a proud employer of a diverse workforce, welcoming applications from individuals of all backgrounds, including those with disabilities. We are dedicated to creating a diverse, flexible, and accessible workplace that mirrors the community we serve. We are also welcome discussions about how our roles can be undertaken flexibly. Adjustments can be made throughout the application and selection process to support applicants with a disability. If you would like to discuss adjustments, please contact People and Culture team on or email

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  • LinkedIn URL (Please click on your profile and copy the URL from your profile page.) Questions
    • What motivated you to apply for this role, and what makes you believe you are the most suitable candidate for the role? *
    • Explain how you "Back Lismore" and plan to contribute to our future in this role *
    • Describe your experience providing administrative support to senior executives. What strategies did you use to manage their schedules and ensure efficient workflow? Please include specific examples of how you have effectively prioritised tasks, coordinated meetings, and handled unexpected changes or conflicts in scheduling. *
    • How do you approach building and maintaining relationships with colleagues and external stakeholders? Discuss your communication style, teamwork, and any strategies you use to foster positive relationships. *
    Do you hold a current class C drivers licence? *
    • Yes
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    Please indicate your eligibility to work in Australia. *
    • Australian/New Zealand citizen
    • Permanent resident
    • Current Visa with work rights
    • None of the above
    • Please list your relevant qualifications. *
    • Do you currently, or have you previously worked for Lismore City Council? *
    • For conflict of interest purposes please identify if you know any staff member of Lismore City Council (family or other significant relationship). Please state their name.
    Equal Employment Opportunity data collection question. Please note: providing this information is voluntary. Any information you provide will remain confidential and will only be used as statistical information to assist with equity and diversity policy development.What is your gender?
    • Male
    • Female
    • Gender Variant
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    Do you identify as an Aboriginal or Torres Strait Islander?
    • Yes
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    Are you from a racial, ethnic or ethno-religious group which is a minority in Australian society?
    • Yes
    • No
    Is English the primary language spoken at home?
    • Yes
    • No
    Do you have a disability?
    • Yes
    • No
    • If you answered 'yes' to the last question, please state what support or assistance you require in order to help you through the recruitment process.
    • If successful, when are you available to start? *
    • Please provide detail of at least two current work related referees:(please include Name, Company Name, Title and Relationship to Referee eg Supervisor) *
    I declare the information provided in this application is true and correct to the best of my current knowledge. I understand that any employment offer will be based on the accuracy of this application and results of relevant checks. *
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