Administration officer

2 weeks ago

City of Monash, Australia Churches of Christ in Queensland Full time

Administration Officer

Churches of Christ, Oak Towers Aged Care Service, Oakleigh (VIC)

Permanent, Part-time Opportunity

Who we are

Established in 1930, We are one of Australia's largest and most diverse not-for-profit organisations.

Active in the areas of children, youth and family services; community housing; retirement living; home care; and residential aged care services, we provide care and compassion to vulnerable people at different stages of their life journey. With over 200 Services in more than 100 communities, we positively impact around 45,000 lives a year.

Imagine working for us

Our values encourage us to be accepting of differences and embrace all. Our size and variety offer you real choices and opportunities to grow your career.

We also offer:

  • Salary-packaging benefits that can increase your take-home pay;
  • Grants (for eligible employees) to assist in formal study;
  • Access to online learning platforms to further develop your skills;
  • Discounts through our large network of retail partners.

About the role

The Administration Officer is responsible for the provision of administration support services within our Oak Towers Residential Aged Care Service. The role requires someone to work Friday through to Monday, four days per week. The Admin team also work together to cover times of sick leave and planned leave.

You will be the first line of contact for our residents, their families, staff and visitors as you manage the reception area. You will be required to assist with internal and external enquiries, and will directly support the Service Manager and staff of the facility to ensure systems and processes are well managed.

In this role you will:

  • Maintain daily processes to administer and authorise staff rosters, process payroll requirements, fill vacant shifts and generate rostering reports to assist with the management and monitoring of staff schedules,
  • Liaise with relevant teams to ensure paperwork, training, payroll and compliance requirements are completed within new staff onboarding,
  • Maintain training records, registrations and police check renewals,
  • Coordinate all documentation relating to resident admissions, discharges, transfers and update systems accordingly,
  • Schedule and organise meetings, interviews, training and appointments as required,
  • Provide general administration assistance.

About you

This role will be ideal for an experienced administrator who has a passion to learn and work with the team to achieve positive outcomes. You will have a high attention to detail and organisation skills that will allow you to succeed within this role. Your well-developed communication and interpersonal skills allow you to confidently engage with a range of internal and external stakeholders.

Your experience and qualifications for this role should include:

  • Certificate III, or equivalent relevant experience in business administration, or other relevant field;
  • Minimum two years' experience in an administrative role;
  • Experience within the aged care sector and with staff rosters is desirable;
  • Willingness to work weekends;
  • Possess a current National Police Certificate, or willingness to obtain one.

Importantly, you will be someone who closely aligns with our organizational values of: Unconditional Love, Continual Innovation, Mutual Trust, Wise Stewardship and Safety.

To apply

To apply for this position please click the Apply Button. For further information, please contact Susie on

We actively encourage and invite applications from Aboriginal and Torres Strait Islander people for all our positions.

Applications will be assessed as received

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