Office Administrator

2 weeks ago

City of Salisbury, Australia Creative Scotland Full time

Open Book is searching for a new Office Administrator to assist their activities in organizing shared reading and creative writing groups in various community locations across Scotland.

At the beginning, this entails a independent contract, with a workload of 20-25 hours weekly, running from around 17 June to 18 November 2024. The terms may change after the results of our Multi Year Funding application are known.

The position demands a daily presence in the office (Monday to Friday), stationed in south Edinburgh, with specific working hours to be determined. The other three team members have flexible schedules. The pay rate for this temporary freelance role is £15/hour.

To apply, kindly submit a two-page CV along with a brief cover letter emphasizing any pertinent experience for this position by 12:00 pm on 5 June. In-person interviews are scheduled for the week commencing 10 June. Additionally, include contact information for two referees in your application.

We seek an individual whose expertise and background equip them to carry out the responsibilities outlined in the following job description:

  • Writing and editing content for weekly Unbound newsletters
  • Managing the Lead Readers' session calendar
  • Overseeing SLACK, Mailchimp, and Eventbrite session bookings, offering support to workshop participants experiencing issues with session access
  • Preparing and organizing materials for assessments and crafting evaluation reports
  • Managing the Open Book library, providing reading materials to Lead Readers for Open Book groups, including handling Kindle loans, preparing themed creative writing packs, and maintaining supplies
  • Creating posters, flyers, and promotional materials, coordinating with Lead Readers for distribution
  • Keeping track of stationery and office supplies
  • Assisting in the onboarding of new Lead Readers, conducting training sessions on shared reading, SLACK usage, and library operations
  • Developing training materials
  • Arranging meetings, interviews, and performance reviews for Lead Readers as needed
  • Facilitating Lead Readers' and participants' attendance at literary events throughout the year
  • Coordinating the compilation of group-generated content for various projects, such as the Open Book Pamphlet, Scottish Book Trust submissions, and Push The Boat Out event contributions
  • Handling basic correspondence, invoicing activities, answering phone calls, and undertaking general office duties in support of Open Book's operations

The application deadline is set for Wednesday, 05 June 2024 at 12:00.

TAGGED:
Equalities / Literature and Publishing

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