Office Administrator

CSA is always actively seeking outstanding, friendly individuals to join our growing team.

We are looking for staff that are driven, hard working and thrive when working in a committed and professional team environment. When working for CSA you'll be working with a team of experienced and friendly individuals. You will also be rewarded with added perks such as a Gold Class movie voucher for winner of our monthly competition, coffee machine access, social club event once a year and most importantly complete safety awareness.

You will be working with a small team of passionate and dedicated safety professionals to provide exceptional end to end coordination of training and induction requirements across multiple projects and sites.

Core Responsibilities:

• Plan and coordinate training for staff to meet our statutory, internal and client requirements.
• Plan and co-ordinate client site inductions for various projects for staff liaising with the Operations and Sales teams as well as directly with clients.
• Create and provide in a timely manner accurate and comprehensive records/files of all training and inductions for recording in the training and induction register.
• Provide regular documented updates to management on the status of client and project induction and training requirements.
• Maintain client online portals for training and induction compliance.
• Ensure the HSEQ Team are provided with the appropriate information and knowledge to cover any of the duties listed in this position description.
• Create and maintain an instruction manual relating to the completion of client inductions including the details of all client portals.
• Complete onboarding for new employees and contractors.
• Review tickets, licences and qualifications ensuring all documentation is accurately recorded, maintained and up to date.

Ideally You Will Have:

• Strong planning, coordination and attention to detail with the ability to multitask and meet deadlines.
• Demonstrated experience in a similar role.
• Ability to establish and maintain effective working relationships both internally and externally.
• Ability to work in a fast- paced environment, learn concepts and systems quickly.
• Formal qualifications and/or relevant experience – Certificate IV in OHS highly regarded.
• Competent in the use of Microsoft Office.

All applicants must have the right to work in Australia to apply for the role.

About the role

We are seeking a highly proficient and motivated applicant to join our team on a part-time or full-time basis. The roles hours are flexible, working a minimum of 30 hours and a maximum of 40 hours per week. The role requires the candidate to work each day from Monday to Friday (for example, commencing between 7am - 8:30am and finishing between 2:30pm - 5pm each day). The successful candidate will be working out of our Head Office which is located in Dandenong South.

Day-to-day responsibilities will include (but not limited to):

• General administration for two of our largest clients
• Entering data into customer portals
• Invoicing / job dockets
• Maintaining work orders and flow of information
• Supporting the operations team with data management
• Monthly and Quarterly Supplier reviews with one of our largest clients
• Regular Training Sessions

Skills and Experience:

An experienced Administrator, your strong customer focus and superior organisational skills are key to your success in your role.

Additionally, you will have:

• 1-2 years' experience in an administrative role
• Strong written and verbal communication
• Proven ability to meet strict deadlines
• Competence in the use of computer-based accounting software packages
• Proficient ability using MS Excel
• An ability to work effectively in a team and autonomously
• Supportive and inclusive environment
• Job security in a permanent role
• Casual and fun working environment
• Possibility of moving into a permanent role following the 6 month contract

If you think you are suited to this role, please apply now

We offer a permanent, full-time position with a highly competitive salary whilst offering a proven commitment to ongoing training and you will be working with industry-leading technology. Reporting to the Survey and Locating Manager, this role is responsible for undertaking a variety of service locating, data processing, and reporting tasks. The successful candidate will need to show evidence of experience, DBYD Accreditation (if obtained) and have some years of experience in a dedicated utility locating role.

Your professionalism and confidence in your ability will be on display whilst you deal with Tier 1-3 clients along with government clients. Experience in concrete scanning will be a major advantage for applicants but not necessary. This role offers an exceptional remuneration package consisting of above award salary plus superannuation and a company vehicle. Training will be provided to the candidate for any areas that require upskilling.

Responsibilities include but are not limited to:

• Locating underground utilities and marking to AS Classification of Subsurface Utility Information (SUI), using required spray paints, flags and other methods as needed
• Working on high profile projects as well as job sites
• Reading and understanding utility maps, plans, and aerial imagery to assist in identification of underground assets
• Operating Ground Penetrating Radar
• Geo Spatial Surveying and data recording
• Conducting Pre-Start / Daily Inspections Checks to Company Procedure daily and keeping documented records on assigned vehicle, plant and equipment

The successful applicant must have:

• Dial Before You Dig accreditation (highly desired, not essential)
• Experience in Underground Utility Locating
• 2 years' experience in Civil Construction industry
• Use subsurface technologies including the operation and maintenance of equipment such as EM-Wands, SONDE, Ground Radar and CCTV
• Familiarity with Survey equipment including RTK GPS and Total Station, Experience with Trimble equipment, Autodesk software, Total Stations and GNSS/or other software packages
• Driver's License
• White Card
• Full Australian Working Rights

The successful candidate will be required to pass a pre-employment medical and a drug/alcohol test.

If you think you are suited to this role, please apply now

CSA Specialised Services is a leading provider of waste removal services in Victoria, we make it our business to rid your business, home or job site of solid waste, liquid wastes, and other materials that pose health and liability risks.With 18 years of experience in the industry, we have the technologies, people, and skills that are critical to giving results that guarantee a healthy, safe environment at a low cost. Our waste removal solutions are carefully designed to comply with existing mandates from several agencies across Australia and we use eco-sensitive processes to assure you of environmental and sustainable end results.

CSA Specialised Services providing Liquid Waste Removal, Waste Management Service, Sewer Cleaning, Septic Tank Cleaning, Emergency Incident Response, CCTV Inspections, Drain Cleaning, Dredging, Vacuum Loading to Melbourne Metro, Mornington Peninsula and Victoria

CSA Specialised Services

Head Office: 14-18 Thomas Murrell Cres Dandenong South , VIC 3175

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