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Executive Support/project Officer
3 months ago
About the role:
In this role you will primarily provide executive support to the Assistant Commissioner(AC), while working closely with other members of the Office of the Assistant Commissioner team - Staff Officer, Executive Advisor, Business Manager, and Governance and Reporting advisors.
Key accountabilities include:
- Provide high level executive support including evaluating and determining priorities for incoming correspondence/files and drafting appropriate reports, briefings, and responses on behalf of the AC and/or the office.
- Assist in the development, implementation and maintenance of departmental information systems and registers as they relate to business and strategic planning as well as major change initiatives.
- Initiate improvements, plan and manage own work program to achieve timelines, performance targets and standards which will support the command's corporate services.
- Provide secretarial support to committees within the command.
Your duties will include:
- Provide executive support to the Office of the Assistant Commissioner
- Oversight of correspondence and information management.
- Schedule/calendar management.
- Governance of monthly reporting and ad hoc divisional related enquiries.
- Liaise with internal management, employees and external stakeholders.
- Support the delivery of key projects across the division.
- Secretariat support to committees and Commands.
- Financial management including invoices, expense claims, purchase ordering and Oracle supplier management.
- Office management, including stationary ordering, correspondence tracking, and general problem solving;
- Assist the Assistant Commissioner with any ad hoc duties as required.
As the successful applicant, you will have:
- Proven experience in providing high level confidential administrative and support services to Executive Management.
- Excellent document management skills and proven capacity to coordinate tasks, determine priorities, monitor workflows and effectively operate as a member of a team in a pressured environment.
- Highly developed interpersonal and communication skills, written and oral, and proven ability to liaise and communicate effectively and sensitively and to obtain cooperation from management, staff at all levels and various stakeholders.
- An understanding of the customer service requirements of the position and a demonstrated record of strong commitment and achievement in meeting customer needs.
Requirements and relevant information:
- Fulltime ongoing VPSG3 positions available
- Position location: Victoria Police Centre, 311 Spencer Street, Docklands.
- This is a nonshift work position with core hours Monday to Friday between 7am and 7pm with a requirement to be present in the office.
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
- Resume
About Us:
Victoria Police is a large organisation employing police, public servants and protective services officers. Victoria Police provides support to the community 24 hours a day, 365 days of the year.
At Victoria Police our goal is for our workforce to reflect the diverse community we serve.
We continually seek to attract and retain a diverse workforce which includes people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures including people of Aboriginal and Torres Strait Islander heritage.
