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Executive Assistant x 2 vacancies

3 months ago

Footscray, Victoria, Australia Greater Western Water Limited Full time
  • Two EA vacancies: 1 x EA for the GM Operations & Delivery Solutions function, 1 x EA for the GM of Growth & Infrastructure function
  • Both positions play key roles in supporting the leadership team for each dedicated function
  • Based in Footscray & WFH, 5 min walk from train station & free parking avail (subject to availability)
  • Monthly work life balance day off (if working full-time)
  • AT2: From $89,264 per annum + super

About Greater Western Water

We're water... and more.

GWW is a Victorian government owned water corporation that provides an essential service to some of the fastest-growing communities in Australia, stretching from Melbourne's CBD to Lancefield in the north and Bacchus Marsh in the west. Click here to learn more

Benefits

  • You will join a value-based organisation
  • Your contribution strategically aligns to a better future of serving our community
  • Your chance to be in a dynamic role within a fast-paced team within critical functions of GWW.
  • We embrace flexibility and connection with a balance of on-site and WFH
  • Free onsite parking (subject to availability)
  • Gender neutral, 16-week parental leave available from commencement
  • Monthly work life balance day off to treat yourself (if full-time)
  • Free income protection and salary continuance insurance
  • Gifted recognition programs
  • Access to corporate health insurance deals with major providers
  • Wellbeing, prayer and sensory rooms in Footscray

The opportunity

We are hiring two experienced Executive Assistants or Team Coordinators on a permanent basis where your contributions will make a positive impact to the community we serve. You will take initiative and a proactive approach in managing projects, reporting, and day-to-day operations within a large operational function group. You'll thrive within an agile and changing working environment to confidently handle and coordinate a diverse range of tasks for in either our Operations & Delivery Solutions (O&DS) function or the Growth & Infrastructure (G&I) function.

About the O&DS function

Provides safe, reliable, high quality water, sewerage and recycled water products and services to customers by efficiently operating and maintaining GWW's water, sewerage and recycled water assets.

About G&I function

Builds, optimises and maintains the required infrastructure – major capital works and smaller scale infrastructure – to ensure the safe and reliable provision of water, sewerage, and recycled water services, at the right cost and the right time, for customers and communities.

Responsibilities include:

  • Strategic Implementation: Support the GM in day-to-day operations including managing meetings, projects, reporting and taking the initiative to assist with additional tasks outside of the box.
  • Information Management Receive all communications - Process communications and direct to the right area, take ownership and deliver on communications pieces and projects.
  • Report co-ordination - Assist the GM and Leadership Team with the preparation of Board and Sub-Committee Papers and Business Matters. Ensure all deadlines are met for circulation and distribution of papers.
  • Administration support for leadership team and business group - Attend team meetings, prepare and distribute meeting documentation in a timely manner including minutes, agendas, action lists and undertake follow ups to action items.
  • Financial administration - Process invoices of behalf of business group, setting up new suppliers, raising/closing and amending of requisitions and processing of invoices; Assist Section Managers with business planning and budgets, including accruals and forecasting.
  • Co-ordination and administration: Assisting Section Managers in delivering on business and strategic objectives.

Skills and Experience

  • The right strategic mindset to want to be proactively involved in supporting the GM and the wider senior leadership team.
  • You will show initiative, being able to think strategically and outside of the box to come up with solutions and strategies to support the OD&S or G&I function.
  • Demonstrated experience in providing high-quality executive support at a senior level as well as administration to the wider team.
  • High level of customer service orientation in dealing with internal/external stakeholders.
  • Excellent communication skills including an ability to liaise effectively and tactfully with employees at all levels and deal with items of a confidential nature.
  • Experience in coordinating complex work programs and ensuring adherence to key timelines.
  • Excellent organisational skills, including time management, and an ability to adapt to changing priorities.
  • High degree of initiative to be able to make decisions in the absence of GM, including ability to make improvements to current work practices.
  • Ability to work in a high-pressure environment, remain calm and exhibit high levels of emotional intelligence.
  • The ability to confidentially generate reports, including monthly board reports - this will require an intermediate level skillset of MS Office Suite.
  • Have the confidence to set necessary boundaries to effectively deliver on key priorities.

If you possess the skills we're looking for, thrive in being part of a large function within a high-pressure environment, we want to hear from you

See yourself thrive

Our vision for GWW is Thriving People and Country. We aim to be as diverse as the communities we serve and are deeply committed to building a workplace where everybody thrives. We're supportive, inclusive, and friendly, and value everyone for who they are and what they can bring.

We're seeking applicants across all cultural backgrounds, genders, and abilities, and will make reasonable adjustments as required, so please talk to us about what you need.

Applications close 11.59pm, Monday 27th May.

The successful candidates will be required to undergo pre-employment checks which will include reference checks, national police checks, and working rights in Australia checks.