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Events Coordinator/executive

3 months ago

Sydney, New South Wales, Australia King & Wood Mallesons Full time
Kickstart your extraordinary events career with KWM, the top tier international law firm from Asia for the world.

  • Come and join a highly regarded team. Our supportive culture sets us apart, and we warmly welcome your exceptional ideas, customercentric approach, and love for events to our dynamic mix.
  • As a leading law firm, we actively seek people from diverse backgrounds to enrich our culture and performance.
Who are we?

A firm born in Asia, underpinned by world class capability.


With over 3000 lawyers in 29 global locations, we are driven by a simple purpose - to use our mastery of the law for the lasting prosperity of our clients, people, and communities.

We aim to use our unique experience, skills, and insights to help our clients navigate a changing world. To create an environment where our people can thrive and meet their own aspirations and goals. And to use our platform to help build a better future for society and the planet.


We have deep roots in Australia, spanning almost 200 years, and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Role Detail


Based in the Sydney CBD office, you will join a high-performing Events and Sponsorships team within the Business Development & Marketing (BD&M) function.

The Events team creates, manages, and executes the firm's client and internal events, ensuring a differentiated client experience and alignment with firm strategy.


This is your opportunity as either an events professional in the early stages of your career or an administrative superstar wanting to start a career in corporate events.

You will be given autonomy and provided with the right support. Curiosity and a hunger for learning are a must.

You will report to the Sydney-based Client Engagement & Sponsorships Lead.

Key responsibilities for this role include:

  • Coordinating the planning and delivery of a high volume of events (seminars, boardroom events, online events, entertainmentfocused) and sponsorship activations as part of the national internal and client events program.
  • Working closely with the Brand, Business Development, and Corporate Affairs teams and stakeholders to deliver powerful events and campaigns that positively impact revenue.
  • All aspects of event management, including taking briefs, scoping, sharing knowledge, planning, administrative tasks, stakeholder management, event delivery, and evaluation.
  • Managing budgets.
  • Developing tactical and creative event concepts that engage both internal stakeholders and the event audience.
  • Providing a high level of onsite and virtual support during events and seminars.
  • Drafting and coordinating event communications and collateral, including invitations, brochures, signage, menus, name badges, seating plans and place cards.
  • Ensuring all event tasks are completed to deadlines.
  • Setting up, and managing, event guest lists in our client database.
  • Liaising with internal stakeholders to ensure bookings, catering, AV requirements, etc. are delivered to the highest quality for all events.
  • Researching, sourcing, and recommending appropriate venues.
  • Accurate and detailed reporting of event attendance and event feedback.
  • Collaborating with and supporting colleagues across the national events team.
About You

You are joining a top tier law firm focused on sustainable high performance and connection.

We'll be looking for your professionalism, proactivity, collaboration, and an enthusiasm for learning; all underpinned by your desire for quality and betterment.


You will also need:
- to manage multiple tasks simultaneously
- to deliver excellence in a fast-paced environment with tight timelines
- integrity and an excellent work ethic
- strong written and verbal communication skills with exceptional attention to detail
- efficient administrative and organisational skills
- to work in a team and autonomously
- high-level computer skills with experience in Microsoft suite.

What else?

  • Tertiary education in event management, marketing, or related fields will be highly regarded.
  • As with most roles in events, flexibility to work outside regular hours will be required e.g. breakfast and evening events, with occasional weekend work.
Next Steps

Applications close COB Wednesday, 15th May 2024.

If you have any questions or need any further information, please don't hesitate to reach out to Bridget on

Why work with us?

At KWM, together we Learn, together we Master, together we Lead.

We provide a collaborative culture where people feel respected, valued, and supported both personally and professionally, and where diversity and inclusion also play an important role in enhancing our knowledge,

driving innovative solutions for our clients

, and creating

positive social impact

We live by our

Principles

and strive for mastery in all that we do. We take pride in the high-quality work we deliver. Working with colleagues and clients who