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Office Coordinator

3 months ago

Melbourne, Victoria, Australia Aspect Personnel Full time
Motivated team and positive environment

  • Broad role with development opportunities
  • Exceptional customer service skills needed

About the business
A highly reputable consultancy providing Town Planning, Urban Design, and Landscape services to clients. Based in the CBD, this is a progressive business with positive internal culture and relaxed, friendly team. With further plans for growth, this is an exciting time to join.

The role

Reporting into the Office Manager and working closely with the Director group you will ensure the smooth running of a mid-sized office.

Being a part of a small operations team, your role is an integral part of the firm and will support both internal and external stakeholders.

A positive attitude, exceptional customer-service skills and a team-focused approach is essential.

Typical tasks

  • Reception and phone management
  • Meeting room management
  • General maintenance of office equipment and facilities
  • Project setup and system compliance
  • Maintain client information, database, project sheets
  • Support IT set up
  • Coordinate social events and industryfunction attendance

About you

  • Positive but assertive communicator
  • Highly organised and can stay calm under pressure
  • Friendly, outgoing personality to build relationships easily
  • Detail orientated and solutions focused
  • Responsible and accountable for tasks through to completion
  • Ability to pick up new systems quickly
  • Eager to learn
  • Strong MS Office suite


Due to the nature of the role, it is preferred that this person will be in the office full time.

However there is the potential for some flexibility ad-hoc.