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Human Resource Officer
3 months ago
Location:
Western Region | Ballarat
Job type:
Full time / From 22/07/2024
Organisation:
Schools (Government)
Salary:
Salary not specified
Occupation:
Human Resources
Reference:
Selection Criteria:
- Demonstrated ability to act with integrity, impartiality and communicate effectively within the organisation, whilst maintaining confidentiality in all aspects of the employee lifecycle.
- Demonstrated experience in working with Human Resource systems, policies, reporting and process improvements to strengthen school performance, whilst remaining compliant with DET policies and procedures.
- Demonstrated ability to work independently, flexibly and constructively in a team ensuring the continuous and efficient operation of the work environment, as well as working creatively and proactively to enhance work systems, practices and relationships.
- Demonstrated high level written and oral communication skills and high-level interpersonal skills, with an ability to relate effectively and sensitively with teaching and support staff, as well as students, parents, external providers and the wider school community.
- High level organisational skills with a demonstrated ability for effective time management establishing priorities, procedures and guidelines relating to the work area.
Role:
- Manage Human Resource functions within the school.
- Assist with workforce planning under direction of the principal.
- Manage recruitment procedures.
- Provide advice to the leadership team on support structures and work practices.
- Assist in the development of effective and safe work practices.
- Assist in the development of human resource planning.
- Other duties as assigned by the principal or business manager
Responsibilities:
- Complete and monitor all administrative work in eduPay relating to salaries, leave, service history, time fraction changes, allowances, special payments, statement of service and other associated work.
- Monitor staff employment i.e. time fractions, salaries and allowances.
- Manage school local payroll, preparing and monitoring timesheets in conjunction with School Operations staff, ensuring all DET, ATO and superannuation requirements are adhered to.
- Monitor that all leave is entered on eduPay
- Prepare employment contracts in accordance with DET guidelines and complete the hire process for all new staff on eduPay.
- Communicate & confirm new staff employment details to relevant School staff
- Monitor staffing contracts and flagging termination dates with the principal
- Maintain spreadsheets with staff workforce planning details and monitor critical dates i.e. contracts, long term leave, parental absences, time fraction changes.
- Maintain VIT and WWCC records for all staff and complete suitability for employment checks.
- Maintain all HR forms and templates
- Provide advice regarding conditions of employment and employee relations, lodging calls to DET HR for support as required
- Review DET HR Newsletters and communicate matters to staff as required
- Stay abreast of changes to DET HR policy and the VGSA bringing matters to the principal attention as relevant
- Manage confidential storage and retrieval of personnel and payroll files.
- Liaise with Business Manager, Principal and School Operations team on a regular basis regarding HR matters.
Who May Apply:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment:
Child Safe Standards:
Victorian government schools are child safe environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:DE Values:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.
The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.
Information on the department values is available at:
Other Information:
- Provide administration support in the General Office as required
- Regularly review and update work processes ensuring efficiency and approved practices are upheld
- Maintain utmost confidentiality and professional rapport at all times
- At all times working to create a professional environment, which upholds and displays the schools values of respect, achievement and responsibility.
- Undertake other duties relevant to the field of responsibility as requested by the principal.
Location Profile:
Ballarat Specialist School
