Facilities Team Assistant

2 weeks ago

Sydney, New South Wales, Australia Talent Web Full time
Sydney CBD Location

  • Full time, 5 days in office
  • Collaborative Team


This Facilities Team Assistant's role is to ensure the smooth operation of daily office activities by managing multiple tasks in a fast, courteous, and pleasant manner.

The role supports The Executive Assistant to the CEO/Office Manager and will work closely with Executive Administrative Assistant.

This position is responsible for reception, facilities, and a range of administrative tasks that contribute to the delivery of exceptional business support.


Responsibilities

  • Act as the first point of contact to meet and greet external visitors, couriers, and caterers.
  • Operate the switchboard/phone to answer, screen, route calls and relay messages.
  • Coordinate meeting room bookings for external and internal meetings, functions, and events.
  • Maintain presentation of reception, the Breakout Area including the kitchen, all meeting rooms, and quiet rooms. Maintain stock levels of office supplies and kitchen amenities.
  • Manage the issue, recording and collection of security passes.
  • Manage office locker allocation.
  • Coordinate staff events.
  • Act as the key contact with building management
  • Act as fire warden
  • Complete Credit card Expenses
  • Support the Executives Assistants as required.
  • Assist with office Support Errands

What we want from you

  • Prior working experience in a similar fast paced environment.
years' experience in a similar support role.

  • Experience in facilities management and reception preferred.
  • Proficient in Microsoft Office
  • Confidence to liaise with stakeholders at all levels.
  • Excellent written and verbal communication skills.
  • High attention to detail and organisational skills.
  • Logical and flexible approach to work with an ability to adapt quickly to changing priorities.
  • Desire to work as part of a team and 'go the extra mile' to help others.
  • Selfmotivated, selfdisciplined, and highly results orientated. High level of initiative essential.
If you think this position is right for you APPLY today

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