Facilities Assistant

2 weeks ago

Sydney, New South Wales, Australia Morningstar Full time
Join a diverse community of great people who support their peers and their communities.

  • We give our employees opportunities to grow from early career to experienced hires—and you can build a career that matters at Morningstar.
  • We support personal and professional development through a variety of programs, including an annual Education Stipend that you choose how to spend to support your growth.
Our team of professionals focuses on generating insightful, differentiated, independent, and actionable research.

Welcome to Morningstar. We're a people-centric company led by a mission to empower investor success.

Morningstar has been committed to empowering investor success for over 35 years.

Our mission extends to 27 countries and with our global reach, we empower investors worldwide to attain their financial goals.

One way we accomplish this is by offering independent research and great software products to financial advisers and individual investors.

We believe that when the investor wins, we all win.

The opportunity:
We are seeking a Facilities Assistant for our busy Sydney CBD based office in Barangaroo.

This person will work closely with Facilities Manager to provide vital support to the business ensuring the office runs smoothly.

Key duties involve assisting in the day to day facilities operations, and helping to maintain a welcoming, clean, secure and safe working environment for internal staff and our visitors.

Additionally, day to day could you see being involved in the following:

  • Office and Building Management Responsibilities
  • Use of Envoy visitor management system, greet visitors to Level 3 front office.
  • Prepare lockers and welcome packs for all new joiners.
  • Report and organise building maintenance for Level
  • Use of Mobiledock IT1 Loading Dock Booking system
  • Maintain compliance calendar including, lighting, first aid box, tag and testing audits and office safety checks.
  • Keep Monthly Incident Register and report hazards or any noncompliance to Facilities Manager.

Data Entry:

  • Maintain Tower One Access Card spreadsheet for all staff and visitors working very closely with building management.
  • Maintain WHS New Staff Induction Tour spreadsheet
  • Maintain archiving spreadsheet for all offsite storage.
  • Maintain monthly WHS Facilities office maintenance checklist
  • Daily checking of thirdparty cleaning rosters for kitchens and bathroom refreshes.
  • Alongside the Facilities Manager you will attend monthly tenant meetings with IT1 Building Management.
  • Perform other duties as necessary.

Administration Duties:

  • Manage incoming calls, redirecting as necessary.
  • Assist in the ordering of catering for internal and external meetings/events.
  • Meeting Rooms maintain high standard of cleanliness, tidiness & room preparedness throughout the day in all meeting rooms kitchens and shared spaces
  • Assist with set up and break down of meeting rooms when required.
  • Restock two printers & change ink cartridges when required.
  • Responsible for all business related outgoing and incoming mail and deliveries.
  • Alongside the Facilities Manager assist in managing budget of facilities expenses, office, cleaning supplies, kitchen related supplies including alcohol etc.
  • When possible assist with ad hoc admin duties such as scanning, printing, binding, or event related tasks.
  • Provide backup cover to the Facilities Manager when required from time to time.

We're interested in hearing from people who have

  • Strong communication skills, both written and oral.
  • Envoy, Jira or Coupa software experience.
  • Experience in a professional corporate environment is desired
  • Zoom Video Conferencing knowledge.
If you meet all or some of the qualifications, we'd still love to hear from you.

Build a career that matters at Morningstar
At Morningstar, your contributions have meaning and can drive change. We offer a place where talented, driven people can grow.

Our differences are our strength; the fact that we don't all think the same way and encourage unique perspectives helps create great products and services for our clients.


Morningstar deeply values diversity and considers having a diverse employee base as core to the intellectual vibrancy of our spaces, the employee experience, and ultimately our business success.

We are proud that we have been acknowledged with Best Places to Work certifications in many of our global locations.

We foster an open, inclusive and flexible work environment that empowers employees to manage their responsibilities independently. Talk to us about what you need.

704_MstarAusAsiaPtyL Morningstar Australasia Pty Limited Legal Entity

Morningstar's hybrid work environment gives you the opportunity to work remotely and collaborate in-person each week.

We've found that we're at our best when we're purposely together on a regular basis, at least three days each week.

A range of other benefits are also available to enhance flexibility as needs c

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