Assistant Facilities Manager

2 weeks ago

Sydney, New South Wales, Australia JLL Full time

What this opportunity involves:

Assist the Facility Manager in the delivery of services to operate and maintain the property including customer/client services, financial management, facility maintenance, procurement, and supplier management. Develop client relationships with key representatives in supporting client's corporate real estate goals and objectives.

Working with the Atlassian Workplace Experience team to create the best workplaces.

This position will play a fundamental role in creating and delivering exceptional experiences.

Facilities

Along with team, oversee repair and maintenance activities Perform inspections and maintain facilities records Manage and monitor site work ticket queue Manage Health, Safety, Security, and Environmental activities Coordinate security access cards for employee and vendors Assist with tracking employee on-boarding/off-boarding employee process Support move activity at the site(s) Monitor and review vendor invoicing. Vendor management. Creation and tracking of purchase orders. Track operational spend vs budget. Manage the full PPM programme for all locations. Track and maintain energy and sustainability records. Liaise closely with building management. Regular property inspections to ensure cleaning and other standards are kept to an exceptional level. Involvement in small to medium projects.

Guest and Concierge Services:

Managing Front of House desk and customer service activities Manage badging process and associated technology Perform programs and processes that deliver an employee experience. Act as point of contact for facilities related meeting requirements. Managing incoming and outgoing courier and other packages or mail as required.

Events and Well Being

Support Event Lead delivering: Global Annual Events and Wellbeing Initiatives

Communications

Communicate with team and client frequently and effectively

Sounds like you? This is what we are looking for:

Experienced facilities, property or hospitality professional Proven, effective team work skills Experience in records and vendor management Has experience working in critical environments Proactive and professional approach to customer service and stakeholder engagement Prioritisation and organisational skills Excellent planning and initiative, continually seeking best value for clients. Very good at using spreadsheets and google suites

What you can expect from us:

You'll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number LMREQ356803

Location:

On-site –Sydney, NSW

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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