Senior Project Officer, VIC Operations

1 week ago

Melbourne, Victoria, Australia Australian Electoral Commission Full time

Agency Purpose

The Australian Electoral Commission (AEC) is an independent statutory authority established by the Australian Government to maintain an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services, and targeted education and public awareness programs.

The AEC's values and commitments

The AEC values and commitments are an essential component of our operating environment and frame how AEC staff work. The AEC's focus is on electoral integrity through the values of quality, agility and professionalism.

The Team

The Victoria State Office is divided into two key areas; the Operations Delivery section, who are responsible for overseeing and administering the 39 Victorian electoral divisions, and the Project Support Unit, who are responsible for premises, procurement, logistics, financial and administrative delivery for the state.

For the delivery of federal events or local by-election, staffing rapidly expands to help manage the greatly increased workload around risk management, fast moving project work and logistical activities, media, and public scrutiny.

The Opportunity

Working in the Project Support Unit, the Senior Project Officer supports Assistant Directors and the State Director in the day-to-day management and delivery of projects relating to the corporate, governance and election readiness functions of the State Office.

In this role, you will be responsible for undertaking work that is moderately complex to complex and/or sensitive in nature. The Senior Project Officer also develops, plans and undertakes day-to-day management of specific projects.

During the electoral event, the Senior Project Officer engages regularly with stakeholders to keep them informed of progress in relation to projects. In this role, you will undertake work independently, under limited direction, utilise functional expertise within the area of project management as agency priorities necessitate.

This position requires agility, as during the election cycle you will be required to contribute to the delivery of a range of projects across the State Office and other AEC locations as agency priorities necessitate and as directed by management. Employees in this role will at times be expected to work evening hours, public holidays and weekends and must be flexible to meet critical needs and changing demands as required.

To excel you'll have:

  • Proven ability in people management skills during major logistical events, with exceptional delegation skills.
  • Ability to undertake risk management and assessment within a project management and delivery environment with experience in successfully setting priorities and delivering quality results within set timeframes and budget restraints.
  • Confidence and the ability to effectively communicate, collaborate, build relationships and lead negotiations with team members and stakeholders.
  • Demonstrated ability to work autonomously and a strong commitment to working harmoniously within a team to achieve positive results and support the AEC's strategic direction.

Desirable

  • Understanding of Procurement and contract management processes and practices
  • Analytical abilities with the ability to propose and facilitate change to contribute to business improvement strategies.
  • Knowledge, or ability to quickly gain, of Australian electoral law, processes, practices and parliamentary systems.

Eligibility

  • AEC employees must be Australian citizens.
  • Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
  • Applicants are required to consent to, undergo, obtain and maintain a character clearance.
  • Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.

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