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Wholesale Operations Coordinator

3 months ago

Melbourne, Victoria, Australia The Talent Mill Full time

Now Hiring | Designer Label | Melbourne

The Brand |


Our latest client launched this highly successful contemporary designer label in 2009 in Melbourne and took it to soaring heights in LA.

Collections that have been developed under an aspirational and expert Creative Director with a focus on skillful construction and a focus on developing untold levels of confidence in women.


The Role |


Reporting to the Sales Director, this role will support the wholesale function to deliver the sales plan through efficient shipping of orders to local and international wholesale partners, management of the overall logistics effort required fulfil the sales order book, and general support to the sales team as required to drive sell-through and provide clarity on sales forecasts.


The role's key responsibility is working with the sales teams to ensure the quick and efficient fulfilment of orders for all global customers.


  • Preseason launch preparation to ensure all required details updated in the order book and to inform the sales team where further information required
  • Liaise with Accounts to understand finance position for each accounts
  • Allocation of warehouse stock to wholesale orders to ensure availability for shipping
  • Liaising with customers to arrange collection, agree on delivery etc
  • Liaising with the warehouse to help prioritise orders and maximise efficient shipment of orders
  • React quickly to inseason orders collected by the sales team
  • Reconciliation of returns approved by sales team and received into warehouse
  • Supporting preparation of rolling shipping forecast based on available stock, finance issues and specific knowledge of accounts
  • Attendance and participation in weekly trading meetings to provide insight into shipping performance and forecast

The Skills |

  • Strong logistics, administration or operations background, or be a current Wholesale Operations Executive in a fashion brand.
  • Experience with international wholesale operation and logistics, with an understanding of 3rd party warehouse operations. Fashion experience preferable but not essential
  • A high level of organisational skill with the ability to multitask and see activities through to completion to a high standard
  • Attention to detail and capable of reacting flexibly to different requirements for multiple accounts and regions
  • A strong team player, capable of working with others to get the job done and willing to step outside core role to help the broader team
  • Excellent communication skills, ability to establish and develop rapport with key stakeholders, both internal and external
  • Strong level of IT technical skills, particularly Excel and Enterprise systems
  • Enthusiastic and dedicated, passion for seeking opportunities and selfdevelopment


The Talent Mill Recruitment division is a bespoke consultancy and talent acquisition specialist within the fashion, lifestyle and retail industries.

With more than 10 years specialist expertise with luxury, lifestyle & fashion brands globally we discover, recognize, and connect inspiring individuals to the most desirable brands as a trusted support to founder-led start-ups, SME's and multinational corporations within the fashion & retail industry.

Recruitment - but make it ethical not transactional. Quality over quantity - always. Truly consultative and delivered at pace.

We hold a genuine passion and expertise for the industries we support and offer a unique and modern recruitment proposition - one where we develop long term, meaningful connections, add value and deliver an unforgettable service.

Angela Millar