EOI - Executive Services Officer - Brisbane State High School

7 days ago

Brisbane, Queensland, Australia The State of Queensland Full time
EOI - Executive Services Officer - Brisbane State High School

Education (Organisation site )
Metropolitan South Region, Early Childhood and State Schools Division

Expressions of Interest are invited for an experienced Executive Services Officer to join our school community supporting the Executive Principal. The Executive Services Officer will provide a range of executive and secretarial support along with confidential administrative services to support the activities of the Executive Principal. As a key member of the school support staff team, the role of Executive Services Officer will provide high level support to meet the demands of the Executive Principal's position as the head of one of Queensland's largest secondary schools, and the only State High School in the GPS and QGSSSA programs. This role requires the Executive Services Officer to be available to work onsite 5 days a week and is to commence in Term 3 for a period of 6 months, unless otherwise determined.

Job details

Position status

Position status Fixed Term Temporary

Position type

Position type Full-time

Occupational group

Occupational group Administration

Classification

Classification AO4

Workplace Location

Job ad reference

Job ad reference QLD/MSR571789/24E

Closing date 23-Jun-2024

Yearly salary

Yearly salary $ $94871

Fortnightly salary

Fortnightly salary $ $

Job duration

Job duration A period of 6 months, unless otherwise determined

This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.

About the School:

The school opened in July 1921 in the Normal School on the corner of Adelaide and Edward Streets and moved to the present site in 1925. Since then, efficient use of the available area, purchase of adjacent properties and judicious development of facilities on the site have resulted in a well-appointed school, which caters for over 3,300 students.

Role:

As the Executive Services Officer, you will be responsible for the following:

  • Organise the Executive Principal for liaison with senior government, private sector executives and community representatives.
  • Provide a comprehensive range of executive and administrative support services including preparation of accurate and timely reports, minute taking and distribution, correspondence and other documents, financial management, and procurement.
  • Maintain effective time management practices for the Executive Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions, and screening telephone calls.
  • Monitor progress and report to the Executive Principal on various projects and action items, undertake investigation, research and analysis of sensitive and confidential matters.
  • Provide executive support for meetings chaired by the Executive Principal including preparing agendas, papers and minutes, prioritising correspondence, and responding to outstanding queries and requests for information.
  • Provide information and school policies in accordance with advice from regional and at times, central office staff.
  • Maintain a high level of accuracy in all correspondence and administrative documents, using appropriate software programs and adhering to departmental standards, including the use of style guides, templates and other corporate standards.
  • Assist with the administrative operations of the office, including skilled use of Microsoft Office applications, OneSchool, OnePortal, or similar management system.
  • Manage and maintain the school Master Calendar on the school's website.
  • Assist with school events as required.

About You:

The required skillset of the successful applicant is as follows:

  • Excellent verbal and written communication skills.
  • Strong interpersonal and customer service skills.
  • Ability to work independently, be self-motivated and proactive.
  • Demonstrated experience in managing dairies and calendars.
  • Excellent organisational and time management skills.
  • High level of proficiency and demonstrated ability in the use of Microsoft Suite products including mail merge processes and Excel.
  • Ability to think logically and solve problems.
  • Strong attention to detail, including a high level of accuracy.
  • Proven ability to multitask and work well under pressure and to manage shifting priorities and interruptions in an office environment.

The role requires someone who can demonstrate:

  • A high level of confidentiality.
  • A demonstrated ability to work collaboratively and operate as an effective team member.
  • An ability to operate with a high degree of independence, initiative, discretion and judgement in performing the duties of the position while maintaining open channels of communication between all staff within the department and other members of multidisciplinary teams.

Interested? To Apply:

  • Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
  • Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applicants need to be a current Queensland Government employee to be eligible to apply.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE).

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity .

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

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Smart Jobs and careers is scheduled to be offline for planned maintenance from 6:00 AM to 10:00 AM (AEST) on Saturday 22 June 2024.

Inclusion and diversity

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity , including making any reasonable adjustments to support you through the recruitment process.

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