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Board Administrator

3 months ago

Macquarie Park, Australia Catholic Healthcare Full time
Job Description

Board Administrator & EA to Company Secretary (3 days PW)

  • Based in Macquarie Park, short walk from Metro Station/ Car space available
  • Additional leave days per year + NFP Salary Packaging
  • Dynamic, collaborative, and professional team culture
  • Permanent Part Time – 3 days PW – Tues, Wed, Thurs

Exciting things are happening at Catholic Healthcare Celebrating 30 years in care in 2024, is a significant milestone, and reaching 5000+ employees is a testament to Catholic Healthcare's impact within the Aged Care sector. We now have an exciting opportunity for a highly organised and experienced Board Administrator & Executive Assistant to join the Catholic Healthcare (CHL) Company Secretariat Department on a permanent part time basis. In this role, you will primarily provide support to Catholic Healthcare Board and Committees alike with a considerably smaller percentage of your time focussed on supporting the Company Secretary with EA responsibilities.

Working closely with both the Co Sec & Assistant Co Sec, your role will be key to ensuring that the CHL Board, subsidiary & committee meetings are run effectively and efficiently. You will play an integral part in contributing to the successful outcomes of a busy but highly collaborative and supportive team

Your proactive mature approach together with your interpersonal skills and ability to confidently communicate in a professional and personable manner with C-Suite and Board executives, will aid your success.

Your days will include;

  • Managing and administering the Board Portal (Diligent) including uploading of Board, Committee and Trustee meeting packs in line with agreed publication dates
  • Coordination and logistics of Board, Committees, Subsidiaries, Trustee meetings and Board offsite visits
  • Function/Event management from sourcing venue to execution
  • Expense reconciliations - uploading of invoices for approval via Basware/Visa Clarity
  • General related administrative duties and secretarial support to the team
  • Travel to meeting locations for preparation when required

The ideal applicant has a high level of personal integrity, is a born organiser with strong attention to detail and ability to anticipate needs. Additionally, you will have;

  • Min 5 years' demonstrated experience as a Board Administrator/EA position - Essential
  • Experience managing calendars & logistics for Executives or Directors - Board & Committee
  • Event management experience & ability to manage related logistics for key company events
  • Demonstrated experience working with Diligent Board Paper application & SharePoint document management system - preferred
  • Advanced skills in MS Office Suite, including Teams, SharePoint & Outlook & be Tech Savvy
  • Ability to articulately draft appropriate business correspondence and emails at Executive level

Catholic Healthcare is a leading not-for-profit provider of residential aged care, home and community services and retirement living across NSW and SE QLD. Together, our team of more than 5,000 people are dedicated to our Mission to promote the dignity, life and spirituality of older people through connected and inclusive communities. Our values of compassion, courage & integrity are at the heart of everything we do.

If you're looking for a role where you can make a positive & rewarding impact in a great organisation like ours, then we'd love to hear from you. Apply online now.

Please note that pre-employment checks (including police) will be completed for all preferred candidates before an offer is made.

Hello Recruitment Agencies, thanks for thinking of us. Right now, we're looking to fill this opportunity directly so if we do need your assistance we'll be in touch.

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