Events Manager

2 months ago

Macquarie Park, Australia Biogen Full time

**Job Description** This is a part-time job requiring work for 3 days per week.**

As Event Manager, you wil be managing all aspects of Engagements including internal and external events as well as Engagements with External Stakeholders (as defined by Biogen), from budget preparation/tracking/reconciliation, venue coordination, logistics and execution, catering, audio-visual requirements and on-site management being the primary point of contact for all event enquiries. Coordinate resources (including with outsourced service providers) to prepare for and manage high-quality, engagements for a wide range of external audiences, including medical education summits, advisory boards, national and international congresses, and field-led initiatives. Support the engagement owners with external stakeholders/ vendors contracting including cross-border engagements, consultants, and market research. Drive a customer-centric approach, as well as expertise and advice regarding stakeholder engagement planning, execution and reconciliation to support the cross-functional teams. Coordinate and manage internal events for Biogen ANZ affiliate.
- Engagement Planning and Execution
- Manage and coordinate end-to-end execution of all Engagements with internal and external stakeholders.
- Provide event administration and coordination expertise, for all types of Engagements for Biogen ANZ affiliate
- Inclusive but not limited to administration of vendors sourcing, proposal request, PO’s, invoice review, management and oversight of vendor’s contracts.
- Document lessons learned and best practices to be utilised across all Biogen ANZ affiliate
- Manage event logistics (e.g. location, most appropriate platform for face-to-face and online events, event registration platform, etc.)
- Stakeholder Partnering & Communications
- Partner with relevant agency for outsourced event management assistance where required
- Coordinate creation and distribution of key communications to presenters and attendees (internal events)
- Provide, or coordinate, technical and any audio-visual support for presenters and attendees
- Provide Engagement management oversights before and during events,
- Administration
- Manage event budget in coordination with Engagement Owner
- Ensure audit readiness in collaboration with Engagement Owner and any function associated with the audit (including, Finance, Compliance and Standards & Governance)
- Support the Engagement Owner on Engagement-related remediation measures
- Be a point of contact for operations related to all Engagements and the appropriate tools for the running of Engagements
- Manage payments and reconcile budget
- Support the Engagement Owner on Engagements close out
- Work with Biogen ANZ Affiliate to ensure all Engagement contracts are appropriately executed, stored, and up to date
- Support contracting and stakeholder liaison as required for Cross-Border Engagements
- National and International Congress Planning & Logistics
- Coordinate attendance for internal staff at National/International Congress
- Act as the submitter and support Engagement Owner with logistics/ contracting/ budget preparation and reconciliation for support HCP to congresses & educational events engagements
- Act as the coordinator for congresses activities supporting the cross-functional congress team on executing activities (e.g. booth approval/ creation/ materials/

**Qualifications**
- TAFE diploma or University degree in business, events management, or related field. Medicines Australia Code certification desirable.
- 6+ years’ experience in an events management field (internal & external meetings, conferences)
- Experience within the Biotech/Pharma industry very desirable.
- Experience in Event system management platforms includingvirtual event registration systems and digital event asset knowledge
- Commercial acumen including problem solving and decisions making, able to resolve quickly and tactfully
- Responsible for working within an approved budget
- Forecast expenses and outline budget requirements
- Identify risks and proactively mitigate
- Self-motivated with ability to manage competing priorities, workflow and collaborate cross-functionally
- Excellent communication skills - both written and verbal
- Ability to plan, organise and prioritise effectively (project management)
- Proficient ability to build relationships and communicate across all levels of the organisation and externally, including agency/ providers and stakeholders
- Proficient stakeholder management and negotiation skills

**Additional Information**

**Why Biogen?**

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities

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