Retention and Disposal Officer

1 week ago

Liverpool, Australia NSW Department of Communities and Justice Full time

Division:
Corporate Services- Location: Liverpool, NSW, AU, 2170 Silverwater, NSW, AU, 2128- Req ID: 60776
Retention and Disposal Officer
-
Full time ongoing opportunity (35 hours per week):


  • Salary from $89,707 to $98,982 pa.
  • super and annual leave loading:
-
Location Liverpool with travel to locations across Metropolitan Sydney and Regional NSW, including overnight/ multiple night stays**:


  • Diverse and inclusive organisation with generous leave entitlements including flex leave and access to Fitness Passport

Your role


You will be responsible for implementing the Records Retention and Disposal Program for DCJ records to ensure the cost-effective storage and disposal of records in accordance with the State Records Act, standards and codes of best practice.


What you'll do

  • Implement and formulate approved disposal authorities, including the appraisal, sentencing, culling, disposal, and documenting of State records; and the processing, listing and transfer requirements associated with records required as State archives, whilst ensuring those records required to meet business, legal, regulatory and accountability requirements are retained
  • Provide recommendations on records disposal initiatives to ensure records are compliantly sentenced for disposal or retention under the relevant Retention and Disposal Authority
  • Provide detailed recommendation for records disposal to facilitate disposal approval by the nominated Senior Responsible Officer.
  • Ensure DCJ Retention and Disposal Authorities are reviewed and updated accordingly
  • Review and provide advice on DCJ Access Directions to ensure sensitive business records are appropriately managed when custody is transferred to the State NSW.
  • Provide support to the Records Manager on complex records management inquiries, projects or staff training to ensure knowledge of records management is embedded in the organisation and services delivered are timely, compliant and business focused.
  • Provide advice and/or makes recommendations to managers across the business

What we're looking for

Key knowledge and experience

  • Certificate IV in Recordkeeping or equivalent working knowledge and/or experience
  • Experience reviewing and managing a complex retention and disposal process.
  • Current Working with Children's Check (WWCC)

You will also have:

  • Excellent communication and stakeholder management skills
  • Someone who can set their own priorities and work as part of a team
  • Someone with exceptional planning and organisational skills
  • Demonstrated knowledge and understanding of records management principles, practises, the State Records Act 1998 and current legislation
  • Demonstrated skills and knowledge in the classification, sentencing, and disposal of records within a records management system.
This is a physical role within an office or warehouse environment, staff are required to safely carry out the following:

  • Frequently bend, lift, kneel, crouch and walk throughout a warehouse or office environment
  • Climb stairs to retrieve boxes
  • Be able to lift up to 6 kgs
  • Operate manual trolleys
Download the role description.

We do work that really matters
Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference.

We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities.

We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Are you ready to join us?
Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

  • How would you define the life cycle of a record?
  • When appraising records, there are several steps. Can you please advise the process you would undertake?

Applications close Monday 12 June 2023 at 11:59pm AEST.

Got a question?

Inclusion and Diversity lies at the heart of how we recruit
We continue to hire great people with a wide variety of skills, experience and backgrounds.

This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit our careers site.

Other Information


A Talent Pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

Due to the Covid-19 Pandemic some interviews and assessments may be performed using alternative methods. For more information visit Our Process.

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