Administrative Assistant

2 weeks ago


Russell Island, Australia Running Wild... Youth Conservation Culture Inc Full time

Position Description:

ADMINISTRATION ASSISTANT
Part time (min. 16 hours/week, with opportunity for more)

Purpose of the Position:


The position of Administration Assistant is responsible for the day-to-day smooth running of the organisation, implementing processes and practices that assist all staff in their roles, and particularly the CEO.


Mandatory Requirements of the Position:

  • Ability to work independently
  • Highlevel of interpersonal skills and communication
  • Highlevels of problemsolving experience
  • Good typing speed
  • Knowledge of different physical and digital filing protocols
Highly Desirable Experience

  • Background in working for smalltomedium notforprofits
  • An understanding of working with highly vulnerable cohorts, or a human services background
  • Experience managing auspicing arrangements with multiple groups (Running Wild auspice two community gardens and one permaculture group currently)
  • Detailed project management experience
  • Social media, and other marketing experience, in a business context
  • Stakeholder management experience
  • Experience writing and/or managing government grants
Duties (Performance Criteria)

  • Managing all staff and other group calendars
  • Managing bookings, such as hall hire, barge bookings
  • Conducting online and cold calling research for teams e.g. finding quality industry visits for participants in training programs
  • Ordering stationery and other office supplies
  • Collecting and distributing mail and logging correspondence
  • Assisting with marketing and publicity including developing printed material and social media content
  • Assisting with collating material for reports, grant acquittals and written correspondence
  • Filing and organising office records, both electronic and paper
  • General office duties such as photocopying, printing, shredding etc.
  • Providing administration support to all areas of the association where required
  • Managing registers of volunteers, program participants and assisting the Secretary with membership management
  • Assisting with organisational fundraising and sponsorship requests

Reporting Relationships:
The Administration Assistance reports directly to the CEO

Related Award:
Clerks Private Sector (Queensland) Award 2020
Level based on experience

Job Type:
Part-time

Part-time hours: 16 per week

Salary:
From $22.67 per hour

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Russell Island, QLD 4184: Reliably commute or planning to relocate before starting work (required)

Experience:

  • Admin: 5 years (required)

Work Authorisation:

  • Australia (required)
Application Deadline: 14/01/2023

Expected Start Date: 16/01/2023

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