Executive Assistant

2 weeks ago

Melbourne, Australia Woodforde Group Full time
  • Admin / Secretarial / Office Support
  • Executive Assistant
  • Melbourne
  • Contract or Temp
  • Immediate Start - Temp until Christmas
  • Corporate Team environment
  • Amazing Opportunity - South Yarra

About Your organisation
Our client is a founder-led business focused on innovation and entrepreneurial spirit. With an in-house team of investment, legal, technology, and operations experts, they believe in investing in ambitious ideas and supporting entrepreneurial talent. They treat their partners like family, emphasising collaboration, innovation, and mutual inspiration.

About Your opportunity
We are seeking a proactive, professional and highly organised Executive Assistant to oversee smooth daily diary, inbox and travel management for the CEO and Chairman who takes pride in providing exceptional customer service. As the Executive Assistant, you will provide exceptional support across a wide variety of tasks. If you have extensive experience working in a fast paced, challenging role please read on.

Key Responsibilities
This is a dynamic and multifaceted role offering the opportunity to work closely with the CEO and Chairman, providing high-level administrative support while managing a variety of tasks and projects. You will be an integral part of the team, ensuring smooth operations both in the office and on the go. Your core responsibilities will include;

  • Manage executive schedule, organise meetings, boardrooms, and catering. Attend meetings, take minutes, and handle confidential correspondence.
  • Streamline company procedures and prioritise tasks to ensure smooth business operations.
  • Balance competing demands from various stakeholders while maintaining a high level of professionalism.
  • Maintain office systems, handle data, manage incoming communications, and oversee office needs, including meeting room assignments and event coordination.
  • Organise domestic and international travel arrangements for the Chairman and other executives.
  • Work closely with the Chairman’s wife's Executive Assistant, pilot, and house staff to ensure seamless operation.
  • Plan company retreats, conferences, and liaise with property developers and agents for office and residential needs.
  • Consolidate credit card expenses and assist with personal appointments or purchases as needed.

If you are looking for a highly rewarding, fast-paced role where you can make a real impact, apply now to be a key member of a dynamic and forward-thinking team.   About you
Your proven experience providing exceptional support to high profile business executives along with advanced skills in MS Suite will support your application for this role. 

Your excellent organisational, multitasking, and communication skills will be essential as you manage daily operations and foster effective relationships with colleagues and stakeholders at all levels.

We value confidentiality, thoroughness, and accountability, expecting you to discreetly manage sensitive information while ensuring accuracy in all tasks.

This is an exciting temporary opportunity for a proactive individual who thrives in a fast-paced environment and is eager to make a meaningful impact. If you are immediately available to start this diverse temporary role and can commit through to Christmas, apply now There may be potential to join in a permanent capacity in the future.

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