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Commercial Administrator

3 months ago

Melbourne, Australia VLine Full time

Commercial Administrator

  • Newly created, permanent position providing vast development opportunities
  • Join an organisation that prides itself on workplace flexibility. Free myki provided
  • Make your mark and aid in uplifting commercial acumen across the business

V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport – connecting them to jobs, education, family and friends, services, tourism and trade.

V/Line is experiencing significant growth and we’re delivering more services, more trains, cheaper fares, and huge projects. With more than 3700 weekly train and coach services, an expansive freight network and unprecedented rail investment, millions of Victorians depend on us to deliver. You could be one of our 2700 committed team members who are up to the challenge.

About the role

Reporting to the Commercial Director, our new Commercial Administrator will play a crucial role in supporting our Commercial team and the wider organization.

Key Accountabilities include:

  • Contract Management: Ensuring ongoing compliance with approved Contract Management Plans and procedures.
  • Coordination: Facilitating contract approvals and signatures by collaborating with internal and external stakeholders.
  • Information Monitoring: Keeping track of essential details related to insurances, bank guarantees, safety, and accreditation-based licenses.
  • Document Management: Overseeing the Commercial team’s internal document storage sites and relevant tools.
  • Systems Collaboration: Supporting the integration of internal systems and tools across various business areas, including Procurement, Finance, Projects, and Operations.
  • Meeting Support: Assisting in meeting preparation, agenda setting, metrics tracking, and minute-taking.

About you

You are an excellent written and verbal communicator, who thrives on building relationships to drive positive outcomes. Your strong time management skills will allow you to handle multiple prioritise across cross-functional teams. Additionally, you will have:

  • ERP Experience: Demonstrated proficiency in using ERP systems effectively and accurately inputting data.
  • Contractual Understanding: A general understanding of contracts and contractual tools.
  • Microsoft Suite Proficiency: Proven success in using Microsoft Suite applications (Teams, Excel, PowerPoint, Word).
  • Desirable Qualification: A tertiary qualification in Business, Finance, Accounting, Economics, Law, or a related field.

Initial inquiries can be made to Kim Tan on kim.tan@vline.com.au

In addition to free myki travel, we offer:

  • Community impact – Make a genuine difference. Work in a role that connects Victorians, every day.
  • Huge potential – We’re transforming, and you can to. Be a change maker, recognised for your contribution and creativity.
  • Dynamic environment – V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.
  • Collaborative team – You’ll be part of a broader supportive team. Surround yourself with talented, passionate peers.
  • Flexible working – We support flexible working. Work in a way that supports you to thrive in your role.

How to Apply

Please use the ‘Apply’ button to submit your application, including a cover letter addressing the key criteria (About you) and a current resume.

The recruitment and selection process may include aptitude assessments, behavioural and/or technical interviews and employment references.

Successful applicants will be required to undergo pre-employment screening including, probity (police) checks, medical assessment, and Australian entitlement to work. Employees of V/Line are required to maintain a valid Working with Children Check Victoria (Employee) for the duration of employment. 

Remuneration for this position will be in line with the V/Line Rail Operations and Administrative Employees Agreement 2019 and commences at Clerk C5 ($99,445) plus leave loading and superannuation, determined in line with skills and experience.

V/Line is an equal-opportunity employer. We are committed to providing an environment of mutual respect and we welcome applicants from any background. We value diversity and are continuously working towards creating a flexible and inclusive environment that is representative of the Victorian community.