Commercial Administration Coordinator

2 days ago

South Melbourne, Victoria, Australia oOh Media Full time
About oOh Media

oOh Media is a leading Out of Home media company that enhances public spaces through engaging environments, helping advertisers, landlords, and community organizations reach diverse audiences.

Our extensive network includes roadsides, retail centers, airports, train stations, and universities, with over 37,000 digital and static asset locations.

We invest in technology and pioneer data techniques for accurate audience targeting, enabling clients to maximize their media spend.

The Role

We're seeking an Administrative Support Specialist to join our Commercial team in South Melbourne, providing administrative support across the contract lifecycle.

Key responsibilities include:

  • Reviewing contracts and property leasing agreements for commercial partners
  • Tracking agreement expirations and coordinating renewal approvals
  • Administering contract processing, including internal and external sign-off, filing, and distribution
  • Assisting with payment processing, revenue reporting, and reconciliations
  • Managing key documents, including expiry profiles, WIP trackers, and contract registers
  • Facilitating WIPs, including agenda management and updating WIP notes
  • Drafting and preparing key documents, such as renewal letters and termination notices
  • Managing leasing and site data across various systems
  • Providing key reports to internal stakeholders

You'll join a close-knit team passionate about providing outstanding service and results to clients across various industries.

Requirements

To succeed in this role, you'll need:

  • Meticulous attention to detail and effective task prioritization
  • Strong communication and collaboration skills, with the ability to bring together cross-functional teams
  • Intermediate MS Office skills, including Word, Excel, Outlook, and PowerPoint
  • Exceptional time management and organizational skills, with the ability to work under tight deadlines
  • A dedicated team player with a can-do attitude and enthusiasm
Our Benefits

We offer a range of benefits, including:

  • Flexible work arrangements, allowing you to work in a way that suits you
  • Best You - We encourage our people to be their best selves, with internal and external training, career paths, and wellbeing support
  • Your leave, your way - We offer inclusive paid parental leave, paid wellbeing days, and community service leave
  • Support You - We provide free wellbeing and care support, discounted gym memberships, and online wellbeing retailers
  • Celebrate You - Our active reward and recognition program for peer-to-peer kudos

We're committed to equality, diversity, and inclusion, and welcome applications from all peoples, cultures, and gender identities from Australia and New Zealand.

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