Executive Assistant

1 month ago

Osborne Park, Australia Bis Full time
Join Our Team as an Executive Assistant at Bis Industries

At Bis Industries, we are committed to delivering excellence in industrial logistics and services. As we continue to grow and evolve, we're looking for a dedicated and experienced Executive Assistant to support our Chief Executive Officer and Executive Leadership Team in Tomago. This role is pivotal in ensuring the seamless operation of our executive office, facilitating smooth communication and coordination across the business.

Position Purpose
As the Executive Assistant, you will provide high-level executive support to the Chief Executive Officer and the broader Executive Team. You will be responsible for a wide range of administrative tasks, ensuring that the executive office operates efficiently. This role will require you to manage communications, schedules, and travel arrangements, as well as coordinate board meetings and events. Your contributions will be key to maintaining the professionalism and effectiveness of our executive operations.

Key Responsibilities
Executive Support: Deliver high-quality executive and administrative support to the CEO and Executive Team, ensuring all tasks are handled with the utmost professionalism. Stakeholder Coordination: Act as the primary point of contact for internal and external stakeholders, efficiently managing requests for information and ensuring clear communication. Diary Management: Oversee and manage complex diaries, including scheduling and coordinating meetings, negotiating appointments, and preparing necessary documentation. Travel Arrangements: Organise and manage travel plans for the CEO, Board of Directors, and ELT, ensuring all logistics are handled smoothly. Board Coordination: Assist the Company Secretary with board meeting preparations, including uploading relevant materials and coordinating schedules. Expense Management: Handle expense claims and credit card reconciliations for the Executive Team and Board of Directors with accuracy and timeliness. Event Management: Coordinate and manage events hosted by the CEO, ensuring all details are meticulously planned and executed. Office Management: Oversee the management of the Tomago Head Office, including seating allocations and office access, to ensure a well-organised work environment. Values Alignment: Demonstrate and promote Bis’ values and behaviours in all aspects of your work.
What We’re Looking For
Experience: Proven experience in a similar executive support role, with exceptional organisational skills. Decision-Making: Ability to make quality decisions quickly, often with limited information. Interpersonal Skills: Strong ability to build rapport and relate to various levels of management with ease and confidence. Autonomy: Capable of working independently while maintaining clear and appropriate communication with the team. Flexibility: Open and adaptable to the changing needs of the role, with a continuous learning mindset.
Why Bis Industries?
At Bis Industries, we value Zero Harm, Unity, Passion, Excellence, and Relationships. We are looking for someone who embodies these values and is eager to contribute to a dynamic and supportive environment. As an Executive Assistant at Bis, you’ll play a vital role in the success of our executive operations, with the opportunity to develop your career in a company that recognises and values your contributions.

Ready to Apply?
If you're an experienced Executive Assistant with a passion for supporting leadership and driving organisational excellence, we want to hear from you

Please Note: Bis does not accept resumes submitted by recruiting/staffing firms unless specifically requested by Human Resources. Unsolicited resumes will be ineligible for referral fees.

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