Executive Assistant

6 months ago

Noble Park, Australia QEC Full time

1 Last Updated: May

QEC is proud to be Victoria’s largest provider of residential and community-based early
- parenting services. Formed in 1917, we are a public hospital and community service organisation- and are passionate about supporting families to grow, parents to learn and children to thrive.

We deliver a variety of services and support programs to families with young children (aged
- from newborn to 4 years of age) in partnership with government and our not for profit
- partners.
- QEC promotes the safety, wellbeing and inclusion of all children. Many families have
- experiences that impact on the growth and development of their young children; we offer a
- community of support to families if and when we are needed.
- Our programs are research-informed and tailored to meet the unique needs of each family.
- Our work equips families to best nurture, protect and enhance their children’s safety, health
- and development. QEC’s multidisciplinary team of experienced professionals are committed
- to partnering with families to achieve the best outcomes for children.
- With service locations based at Noble Park, Dandenong South, Morwell, Preston and
- Wodonga, QEC are committed to providing services that are accessible to families across
- Victoria.
- We acknowledge all Aboriginal and Torres Strait Islander peoples as the traditional owners
- of the lands on which we walk, live and raise our children. We pay our respects to traditional
- owners past, present and future and acknowledge the importance of children being raised
- with connections to culture, community and family.

**Our Vision **All children have the best start in life

**Our Role **Partnering with families and communities to enable children to thrive

**Our Values
**Listen**, understand and learn
**Embrace** cultures, communities and families
**Celebrate **unique strengths and experiences
**Inspire** each other to grow and thrive
**Nurture** kindness and the joy of play
**Strive **to deliver the best outcomes and care

**1. Introduction**

2 Last Updated: May

**Position Objective**

This position will provide high level administrative support to the CEO, Board and Executive
Team to support excellence in leadership, management and governance across QEC.

The Executive Assistant liaises with internal and external stakeholders and exercises a high
degree of communication competence, initiative, discretion and confidentiality.

**Position Details
Location 53 Thomas Street, Noble Park

Hours 0.8 FTE ongoing (negotiable)

Agreement
Managers and Administrative Workers (Victorian Public Sector)
(Single Interest Employers) Enterprise Agreement 2021
- Classification Grade

Reports to Chief Executive Officer

Supervises Nil

Internal Liaisons QEC employees, families, Board Directors, Life Governors

External Liaisons
Government Departments
Partners and Stakeholders

QEC provide a variety of programs to families to support every child to have the best start in life:

- Early Parenting Centre Residential Program
- Early Parenting Centre Day Stay, Play Steps, Assessment and Intake, Home Visiting
- Parenting Assessment and Skill Development Service
- Individual Child and Family Support Programs
- Specialised Interventions - Stronger Families
- Family Preservation and Reunification Response

**2. Position Profile**

**3. QEC Programs**

3 Last Updated: May

Provide executive level support to the CEO:

- Manage CEO diary in a timely and effective manner
- Proactively support CEO communications - planning, collating and formatting comms
- Liaise with internal and external stakeholders
- Provide high quality administrative support
- Attend QEC management and committee meetings to provide administrative activities
- Exercise high degree of competence, initiative and forward planning
- Demonstrate absolute discretion, confidentiality and professionalism at all times in

representing the office of the CEO, Executive and Board support
- Maintain an exceptional standard of public relations, responding to any queries within

scope of the role and assisting the CEO with communications as directed
- Manage relevant projects in a timely and effective manner
- Support the development of the Annual Report
- Coordinate and support special
- projects as required
- Undertake other duties as directed by the CEO.

Enable governance excellence via high quality administrative support to the Board, including
Board Chair and Board Committees:

- Organise and coordinate Board events
- Support Board recruitment, in line with government requirements
- Proactively prepare, format and distribute meeting agendas, papers and action plans
- Oversee strategic reporting to the Board: supporting data and report development
- Schedule and attend meetings, and take minutes and update documents as required
- Record actions arising from meetings and support completion of actions
- Maintain Board portal and provide training as system administrator
- Collect and collate all relevant Boar

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