Executive Assistant

5 months ago

Noble Park, Australia QEC Full time

1 Last Updated: May

QEC is proud to be Victoria’s largest provider of residential and community-based early
- parenting services. Formed in 1917, we are a public hospital and community service organisation- and are passionate about supporting families to grow, parents to learn and children to thrive.

We deliver a variety of services and support programs to families with young children (aged
- from newborn to 4 years of age) in partnership with government and our not for profit
- partners.
- QEC promotes the safety, wellbeing and inclusion of all children. Many families have
- experiences that impact on the growth and development of their young children; we offer a
- community of support to families if and when we are needed.
- Our programs are research-informed and tailored to meet the unique needs of each family.
- Our work equips families to best nurture, protect and enhance their children’s safety, health
- and development. QEC’s multidisciplinary team of experienced professionals are committed
- to partnering with families to achieve the best outcomes for children.
- With service locations based at Noble Park, Dandenong South, Morwell, Preston and
- Wodonga, QEC are committed to providing services that are accessible to families across
- Victoria.
- We acknowledge all Aboriginal and Torres Strait Islander peoples as the traditional owners
- of the lands on which we walk, live and raise our children. We pay our respects to traditional
- owners past, present and future and acknowledge the importance of children being raised
- with connections to culture, community and family.

**Our Vision **All children have the best start in life

**Our Role **Partnering with families and communities to enable children to thrive

**Our Values
**Listen**, understand and learn
**Embrace** cultures, communities and families
**Celebrate **unique strengths and experiences
**Inspire** each other to grow and thrive
**Nurture** kindness and the joy of play
**Strive **to deliver the best outcomes and care

**1. Introduction**

2 Last Updated: May

**Position Objective**

This position will provide high level administrative support to the CEO, Board and Executive
Team to support excellence in leadership, management and governance across QEC.

The Executive Assistant liaises with internal and external stakeholders and exercises a high
degree of communication competence, initiative, discretion and confidentiality.

**Position Details
Location 53 Thomas Street, Noble Park

Hours 0.8 FTE ongoing (negotiable)

Agreement
Managers and Administrative Workers (Victorian Public Sector)
(Single Interest Employers) Enterprise Agreement 2021
- Classification Grade

Reports to Chief Executive Officer

Supervises Nil

Internal Liaisons QEC employees, families, Board Directors, Life Governors

External Liaisons
Government Departments
Partners and Stakeholders

QEC provide a variety of programs to families to support every child to have the best start in life:

- Early Parenting Centre Residential Program
- Early Parenting Centre Day Stay, Play Steps, Assessment and Intake, Home Visiting
- Parenting Assessment and Skill Development Service
- Individual Child and Family Support Programs
- Specialised Interventions - Stronger Families
- Family Preservation and Reunification Response

**2. Position Profile**

**3. QEC Programs**

3 Last Updated: May

Provide executive level support to the CEO:

- Manage CEO diary in a timely and effective manner
- Proactively support CEO communications - planning, collating and formatting comms
- Liaise with internal and external stakeholders
- Provide high quality administrative support
- Attend QEC management and committee meetings to provide administrative activities
- Exercise high degree of competence, initiative and forward planning
- Demonstrate absolute discretion, confidentiality and professionalism at all times in

representing the office of the CEO, Executive and Board support
- Maintain an exceptional standard of public relations, responding to any queries within

scope of the role and assisting the CEO with communications as directed
- Manage relevant projects in a timely and effective manner
- Support the development of the Annual Report
- Coordinate and support special
- projects as required
- Undertake other duties as directed by the CEO.

Enable governance excellence via high quality administrative support to the Board, including
Board Chair and Board Committees:

- Organise and coordinate Board events
- Support Board recruitment, in line with government requirements
- Proactively prepare, format and distribute meeting agendas, papers and action plans
- Oversee strategic reporting to the Board: supporting data and report development
- Schedule and attend meetings, and take minutes and update documents as required
- Record actions arising from meetings and support completion of actions
- Maintain Board portal and provide training as system administrator
- Collect and collate all relevant Boar

  • Executive Assistant

    1 month ago

    Noble Park North, Australia Nazareth College Full time

    **Role Description/Criteria** Nazareth College Is a school that operates with the consent of the Catholic Archbishop of Melbourne and is operated and governed by Melbourne Archdiocese Catholic Schools Ltd (MACS). - ** Executive Assistant (EA) to the Principal** The primary goal of the role is to support the principal’s focus on leadership, strategic...

  • Executive Assistant

    5 months ago

    Macquarie Park, Australia Talent Web Full time

    Max Term Contract - Possibility to extend or go permanent - $90,000 + superannuation - Work in a collaborative team for a Regional Manager who is forward thinking - Max Term Contract - Possibility to extend or go permanent - $90,000 + superannuation - Work in a collaborative team for a Regional Manager who is forward thinking **Client** Our Client is an...

  • Executive Assistant

    3 months ago

    Oaklands Park, Australia SA Government -SA HEALTH Full time

    **SA Health** **Job reference**: 874755 **Location**: 5046 - OAKLANDS PARK **Job status**: Short Term Contract **Eligibility**: Open to Everyone - Southern Adelaide Local Health Network - Flinders Medical Centre - Allied Health and Intermediate Care Services - Salary $67,589.00- $72,033.00 ASO3 (Pro Rata) | Short Term Contract Until November 2024 **We are...

  • Executive Assistant

    1 week ago

    Macquarie Park, Australia Optus Full time

    **Executive Assistant**: **Date**:12 Nov 2024 **Location**: Macquarie Park, Australia **Company**:Singtel Group **Executive Assistant** We are a business fuelled by optimism, unwavering customer focus and a team of amazing people. And that’s where we come in. “**the amazing people**” part! We don’t sit back and wait for the future to happen, we...

  • Executive Assistant

    5 months ago

    Macquarie Park, Australia HARTMANN Full time

    **HARTMANN is a place where you matter and where you can make a real difference.** **About HARTMANN**: At HARTMANN, we're dedicated to making a difference. With over 200 years of experience, HARTMANN is a leading provider of healthcare solutions in Australia and around the world. We are known for our commitment to quality and care, delivering innovative...

  • Executive Assistant

    5 months ago

    Sydney Olympic Park, Australia NSW Government -NSW Rural Fire Service Full time

    **EXECUTIVE ASSISTANT** **This opportunity offers**: - Ongoing employment - Full time role & 35 hour working week - Attractive annual salary $94,552 - $104,329 p.a. plus 11% superannuation - Location: Sydney Olympic Park (hybrid working arrangements available) - Ongoing learning and development - One ‘Agreed Absence’ leave day per calendar month in...

  • Executive Assistant

    5 months ago

    Mannering Park, Australia Delta Electricity Full time

    Role available for immediate start. - Sydney CBD location. - Circa $140k - $145k + super. + Bonus This is a great opportunity to support a down to earth Chief Executive Officer (CEO) in a diverse and challenging role. You will provide comprehensive administrative support to the CEO and will be critical in facilitating the CEO's effectiveness and efficiency...

  • Executive Assistant

    1 month ago

    Bedford Park, Australia SA Government -SA HEALTH Full time

    **SA Health** **Job reference**: 883286 **Location**: 5042 - BEDFORD PARK **Job status**: Ongoing **Eligibility**: Open to Everyone - Southern Adelaide Local Health Network - Flinders Medical Centre - Office of the Chief Executive Officer - Salary $76,561 - $80,256 p.a. (pro rata) ASO4 | Full Time, 12 month contract with the opportunity for ongoing **SALHN...

  • Executive Assistant

    5 months ago

    Macquarie Park, Australia DXC Technology Full time

    **Why join DXC Technology?** DXC Technology (NYSE:DXC) - where brilliant people embrace change and seize opportunities to advance their careers and amplify customer success. At DXC we pride ourselves on delivering excellence in everything we do. What this means for you is **What you will be doing** As part of DXC’s Executive Support Team, you will...

  • Executive Assistant

    1 month ago

    Macquarie Park, Australia DXC Technology Full time

    **Why join DXC Technology?** At DXC we pride ourselves on delivering excellence in everything we do. What this means for you is the opportunity to be a part of delivering innovative solutions and helping to solve real business problems for a wide variety of valued clients. Be a trusted advisor to our clients and great leader to our practice management team...

  • Executive Assistant

    5 months ago

    Sydney Olympic Park, Australia Tech Domain Digital Full time

    **Company Overview**: Join our dynamic team at E-Vehicle Company, a leading innovator in the electric vehicle industry. We are committed to sustainability and cutting-edge technology, providing eco-friendly transportation solutions to our customers. As we expand our operations in Australia, we are seeking dedicated individuals to join our team and contribute...

  • Executive Assistant

    1 month ago

    Macquarie Park, Australia Raytheon Full time

    **Date Posted**: 2024-10-09 **Country**: Australia **Location**: AUSNSW121: Macquarie Park NSW, Level 3 Building D Talavera Corporate Centre, 12-24 Talavera Road, Macquarie Park, NSW, 2113, Australia **Position Role Type**: Unspecified - Professional Executive Support Role - Be valued for the experience you will bring to the position. - Fast paced dynamic...

  • Executive Assistant

    5 months ago

    Sydney Olympic Park, Australia TROOCOO Pty Ltd Full time

    Hybrid way of work - Chef on site - Parking on site **About** Our client is a one-of-a-kind consulting and advisory firm that has a charitable DNA and its core. Servicing over 6000 businesses globally, our client repurposes the profits generated from its consulting arm to support several high-profile charitable organisations. The business has an exceptional...

  • Executive Assistant

    4 weeks ago

    Erskine Park, New South Wales, Australia coles Full time

    About the RoleWe're seeking a highly organized and detail-oriented Executive Assistant to support two General Managers within our Manufacturing business. This role will be based primarily in Erskine Park, NSW, with occasional travel to Banksmeadow and Victoria.Key ResponsibilitiesManage and prioritize inboxes to ensure timely responses to...

  • Executive Assistant to Commissioner

    5 months ago

    Sydney Olympic Park, Australia NSW Government -NSW Rural Fire Service Full time

    **Executive Assistant to Commissioner** **This opportunity offers**: - The chance to join an organisation valued for its service to protect our community - Full time role & 35 hour working week - Attractive annual salary $103,325 - $114,367 p.a. plus 11% superannuation - Location: Sydney Olympic Park, NSW Rural Fire Service Headquarters - Ongoing learning...

  • Executive Administrative Assistant

    4 weeks ago

    Macquarie Park, Australia Medtronic Full time

    Careers That Change LivesAt Medtronic, we're committed to cultivating a diverse and inclusive workforce that reflects our patients and partners. We believe that a diverse team is essential to driving healthcare forward and remaining a global leader in medical technology and solutions.A Day In The LifeAs an Executive Administrative Assistant, you'll play a...

  • Highly Skilled Executive Assistant

    1 week ago

    Everton Park, Queensland, Australia Oyster People Full time

    We are currently seeking a highly skilled and dedicated Executive Assistant to join our team at Oyster People. This is an exciting opportunity to work with a successful agency and be part of a highly skilled team.The role will be a mix of admin support, including executive admin support, working with the director, and undertaking other adhoc duties as...

  • Executive Assistant

    6 months ago

    Macquarie Park, Australia DXC Technology Full time

    DXC is the world’s leading independent, end-to-end IT services company, helping clients harness the power of innovation to thrive on change. DXC Technology is a multi-billion dollar company with a 60-year legacy of delivering results for thousands of clients in more than 70 countries. Our technology independence, global talent and extensive partner network...

  • Executive Administrative Assistant.

    6 months ago

    Macquarie Park, Australia Medtronic Full time

    Careers That Change Lives Join a diverse team of innovators who bring their worldview, their unique backgrounds, and their individual life experiences to work every day. It’s no accident — we work hard to cultivate a workforce that reflects our patients and partners. We believe it’s the only way to drive healthcare forward and remain a global...

  • Executive Assistant

    3 weeks ago

    Regency Park, South Australia Harrison McMillan Full time

    About the RoleThe Executive Assistant will provide high-level support to the Managing Director, overseeing the coordination of meetings, events, and day-to-day operations. This pivotal role involves managing diaries, leadership financial transactions, facilitating travel arrangements, and acting as the MD's liaison with internal and external stakeholders.Key...