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Operations and Rostering Coordinator

4 months ago

Adelaide, Australia Novatech Full time

About the Role

Reporting to the Operations Manager, this role is centred around supporting our crew and ensuring that our events are adequately resourced with the correct compliment of skills, as per the requirements provided by our Project Management Team.

Main Tasks and Duties include;

  • Rostering and scheduling shifts in consultation with our Project Managers for a range of permanent and non-permanent staff. This is often a moving piece of work that requires iteration due to shifting business requirements.
  • Completing staff payroll entries and management of our TOIL structure on a weekly basis, along with the management of staff leave requests in consultation with the Operations Manager.
  • Ongoing review of staff licenses and certifications, with a safety-first approach and commitment to compliance. This may also include arranging external training and identifying development opportunities for staff.
  • Booking of travel, freight services and vehicle management as required, including identifying competitive rates and negotiating services within assigned budgets.
  • Assisting the People and Culture Team to ensure the successful onboarding of staff, including completing inductions as required.
  • General Administration duties such as handling of purchase orders and ad hoc reporting.

Upholding our ELITE values of Excellence, Leadership, Innovation, Teamwork and Experience, we acknowledge as a team that we often have changing responsibilities day to day. As we are a 24/7 business, this role requires flexibility where out of hours and weekend work will be required, to ensure events are crewed adequately and our service to clients is exceptional.

Experience

  • A proven track record in a Scheduling or Rostering role. We appreciate this can take many forms and see alignment to this role within Event Management, Recruitment, Logistics and Workforce Planning fields, to name a few
  • Experience effectively liaising with a range of internal and external stakeholders on diverse requirements in a pressurised, time critical environment.
  • Proficiency in Personnel Manager, or a similar software designed for scheduling, inventory, or resource management.
  • Experience in settings that have required you to foster positive relationships to achieve desired outcomes. Your ability to connect with others and communicate with influence will be vital to your success in the role.

Novatech Creative Event Technology is one of Australia’s leading providers of entertainment and event technologies, working across small to large-scale events on a local, national and international level, all from our home in Adelaide. We proudly use world leading brands with a focus on full-service turn-key solutions across audio, vision, lighting & rigging systems, for a range of live events and projects. Novatech’s services are backed by a world class team of over 80 committed Designers, Project Managers and Technicians who work together with clients to deliver exceptional results by offering innovative solutions and a genuine passion for what they do.

What You Can Expect From Us

At Novatech the heart of our business is our people, and we are always on the lookout for ways to make this a great place to be for all. Some of the things we love about Novatech include;

  • The opportunity to be involved with some of Australia’s leading events. In the last year we’ve supported in the delivery of amazing experiences including Sydney WorldPride, Harvest Rock and Rufus Du Sol’s National Tour - with plenty more events to come
  • Our high-performance work culture.
  • Industry leading contracts and conditions including attractive allowances and overtime policies, loyalty leave and our Employee Referral Program.
  • Employee health and wellbeing programs, including mindfulness coaching, annual flu shots and mental health support through our Employee Assistance Program.
  • Learning from the best, with comprehensive training programs offered at all levels and within all disciplines – both technical and non-technical. We are also proud to have recently introduced a Professional Development Fund, where our staff can apply to have relevant courses, programs and study subsidized by Novatech.
  • An array of staff incentives via our reward and recognition program, including discounts with top retailers.