Contract Administrator

1 month ago

Sydney, Australia PIMCO Full time

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients’ capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world’s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.

Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.

Primary responsibilities

Assist in the preparation, implementation and administration of investment management contracts and other commercial agreements (eg sponsorship agreement, vendor agreement, events), including managing cost controls, variations, reporting and filing of these agreements. Work with internal teams with document management, including issuing and tracking variations, purchase orders, maintain accurate and up-to-date records of all contracts and related documents as well as proper filing and retrieval of contract documentation. Manage and respond to vendor queries, monitoring and managing contract life cycle events, including liasing with vendors and suppliers to ensure compliance with contractual obligations. Coordinating and schedule regular contract reviews. Assist with contractual claims, invoices, and payment schedules. Support in the preparation of reports, cost control, and budget management. Provide general administrative support to the internal teams as required.

Other incidental responsibilities include:

General admin as part of the Australia Assistants team Maintaining calendars – Stay up-to-date and knowledgeable of the managers & teams calendars and ensuring the global PIMCO calendars and local calendars are consistent Video/audio conference setup among global offices Travel and hotel booking Expense reports and reimbursements – Process expense reports through the Concur system; monitor and track managers’ expenses until reimbursement; Reconcile monthly credit card statements to all expenses on time

Position Requirements

5 + year’s experience Highly organised with effective time management skills and attention to detail Computer literate, advanced Powerpoint is essential Demonstrate above average interpersonal communications Possess the ability to work effectively with others Demonstrate proficiency with technological tools Focus on specific goals, and demonstrate a sense of personal accountability and urgency for achieving results Foster a sense of teamwork, assisting others when needed/required

In addition to displaying a strong commitment to PIMCO’s culture, values and approach, personal characteristics for this role include:

Flourish in a challenging, fast-paced, professional environment with frequent shifts in priorities as business needs dictate Maintaining a strong commitment to quality and attention to detail; ensuring that the work product is delivered completed, accurately, and on time• Strong written and verbal communications skills Exceptional organisational and programme management skills, including the ability to manage a large number of on-going initiatives

Salary range for this role will be AUD75,000 to AUD90,000


  • Contracts Administrator

    2 months ago

    Sydney, Australia Gamuda Engineering (Australia) Full time

    Sydney Metro West – Western Tunnelling Package (WTP) A consortium between Gamuda Australia and Laing O’Rourke has been awarded a contract to start tunnelling on the Sydney Metro West project. With works 60% completed, the Gamuda Australia Laing O’Rourke Consortium is looking for a Contracts Administrator to be responsible for the pre and post...

  • Contract Administrator

    4 weeks ago

    Sydney, Australia Motorola Solutions Full time

    Job Description The Contract Administrator plays a crucial role in administering the contracting process for Noggin’s customer agreements. This is a dynamic opportunity to work alongside prominent global brands, ensuring that contracts are managed efficiently and effectively. In collaboration with our business development team and business leaders,...

  • Contract Administrator

    2 months ago

    Sydney, Australia Capstone Recruitment Full time

    Immediate requirement for an experienced contract administrator to work with a dynamic, vibrant, and reputable fit-out contractor. Our client is a specialised D&C Commercial Fit Out that operates in Victoria and New South Wales on projects ranging from $400k to $ 5 million.  Due to business growth and future pipeline projects, they are now looking to...

  • Contract Administrator

    2 months ago

    Sydney, Australia ACRWORLD Full time

    I am seeking a passionate and experienced CA for my Fitout & Refurbishment client. To deliver fitout D&C Commercial Fitout & Refurbishment projects. If you possess 3-5+ years of contract administration experience within the commercial D&C Fitout sector please apply below. Key Responsibilities Supporting the project team in the preparation and execution...

  • Contract Administrator

    2 weeks ago

    Sydney, Australia BORAL Full time

    The Opportunity: Due to continued growth across our business, we now have a fantastic opportunity available for a Contract Administrator to join our high performing team in North Ryde NSW 2113. This role will see you focused on providing accurate and timely administration support to the Commercial Contracts team, including ensuring contract risk and...

  • Senior Contract Administrator

    1 month ago

    Sydney, New South Wales, Australia CGC Recruitment Full time

    Contract Administrator Job DescriptionAbout the RoleThe Company is a leading construction contractor with a strong presence in the industry. We are recruiting for a Contract Administrator to join our team.Key ResponsibilitiesPrepare subcontractor tender packages, scope of works, contract documentation, and procurement schedules.Prepare head contract progress...

  • [Contract] Administrator Coordinator

    1 month ago

    Sydney, New South Wales, Australia 2094 Cubic Transportation Systems (Australia) Pty Limited Full time

    Job Summary:We are seeking a skilled Contract Administrator to perform various contract actions, including administrative and clerical tasks, to acquire and administer contracts. The successful candidate will ensure compliance with subsidiary policy and procedures, applicable laws, regulations, and contractual terms and conditions for assigned contracts.Key...

  • Contract Administrator

    3 weeks ago

    Sydney, Australia GTAL Full time

    Work alongside collaborative leaders and industry experts A firm that champions flexibility | WFH and team connection days Fully funded gym membership | Salary continuance insurance Grant Thornton Australia is one of the world's leading independently-owned and managed accounting, advisory and consulting firms. Our culture is underpinned by a commitment to...

  • Contract Administrator

    3 weeks ago

    Sydney, Australia Parklife Metro Full time

    Work with a tier-one company on one of the biggest projects in Western Sydney Competitive remuneration package. Join a great team with diverse experience.We are looking to appoint a Contract Administrator to join our downstream commercial team. Reporting to the Contracts Manager, you will play a key role in managing subcontractor and supplier packages and...

  • Contracts Administrator/Senior Contracts Administrator

    5 months ago

    Sydney, Australia cimic Full time

    The Project The CPB Contractors, Ghella & UGL joint venture has been successful in securing the contract to deliver the $3.1bn M6 Stage 1 project. The project will deliver the missing link from Sydney’s south to the wider Sydney motorway network making journeys easier, faster and safer. It will remove more than 2,000 trucks a day from surface roads and...

  • Sydney Contracts Administrator

    4 weeks ago

    Sydney, New South Wales, Australia Buildability Group Full time

    Job OverviewWe are seeking a skilled Contracts Administrator to join our team in Sydney. As a key member of our team, you will play a crucial role in ensuring the smooth administration of contracts for our clients.Key Responsibilities:Liaise with Project Managers to ensure all contracts are in line with agreements.Negotiate and review subcontractor...

  • Administrative Contract Specialist

    1 month ago

    Sydney, New South Wales, Australia Legal Aid NSW Full time

    About the RoleWe have an opportunity for a Contracts Administrator to be part of our Business Services Unit team within the Communication Services Command. The position involves administering established contracts in accordance with Contract Management Plans and approved procedures, to achieve delivery of contractual obligations to agreed standards.Key...

  • Contract Administrator

    3 months ago

    Sydney, Australia 2094 Cubic Transportation Systems (Australia) Pty Limited Full time

    Business Unit:Cubic Transportation SystemsCompany Details:When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people’s lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our...

  • Contracts Administrator

    1 month ago

    Sydney, Australia Spring Professional Full time

    About Us: Our client is a commercial construction company committed to high-quality refurbs and fitouts on Commercial, Education and Hospitality projects. Position Overview: With a strong pipeline of current and future projects inthe $5M - $10M range, we are seeking a CA to join the team. You will be working closely with the Project Manager on bespoke...

  • Administrative Contract Specialist

    3 weeks ago

    Sydney, New South Wales, Australia Buildability Group Full time

    Job OverviewBuildability Group is seeking experienced Contracts Administrators to join our team on a contract basis for temporary roles in Sydney.Key Responsibilities:Liaise with Project Managers to ensure all contracts are in line with agreementsNegotiate and review subcontractor agreementsLiaise with builders and sub-contractorsEnsure all processes are...

  • Contracts Administration Manager

    3 months ago

    Sydney, Australia Boral Construction Materials Full time

    Contracts Administration Manager **Division**: Boral Constr Mat Limited **Department**: OVERHEAD CMC **Work type**: Permanent - full time **Location**: Sydney **Your next opportunity** Support the Head of Commercial Contracts and Commercial Managers in meeting Boral’s contractual obligations and gain exposure to all commercial and administrative...

  • Contracts Administrator

    1 month ago

    Sydney, Australia C01 Cochlear Limited (Australia) Full time

    Cochlear is the global market leader in implant hearing solutions. Cochlear's mission is to help people hear and be heard. Around the world, more people chose a Cochlear-branded hearing implant system than any other. A Cochlear Implant is an electronic device that is surgically implanted under the skin near the ear that restores hearing to those who suffer...

  • Senior Contracts Administrator

    2 months ago

    Sydney, New South Wales, Australia Bluestone Recruitment Full time

    Bluestone Recruitment is seeking a highly skilled Senior Contracts Administrator to join their team. As a key member of the team, you will be responsible for managing contracts, preparing cost forecasts, and monitoring financial status.The ideal candidate will have relevant tertiary qualifications in Building, Construction Management, Quantity Surveying or...

  • Administrator, Contracts

    6 months ago

    Sydney, Australia CPB Contractors Pty Limited Full time

    CPB Contractors is Australia’s leading contractor and the largest infrastructure construction company in our region. Part of the CIMIC Group, we are proud to be constructing Australia’s future and do so collaboratively with our partners and clients. We hire for careers, not project life. CPB Contractors has more than 50 major infrastructure projects in...

  • Experienced Contract Administrator

    4 weeks ago

    Sydney, New South Wales, Australia CGC Recruitment Full time

    The ClientA mid-tier contractor with a flat management structure and open-door policy.Salary Estimate: AU$80,000 - AU$110,000 per annumThe PositionPreparation of subcontractor tender packages, scope of works, contract documentation, and procurement schedules.Head contract administration, including preparation of progress claims and submission and evaluation...