Contract Administrator

3 months ago

Sydney, Australia 2094 Cubic Transportation Systems (Australia) Pty Limited Full time

Business Unit:

Cubic Transportation Systems

Company Details:

When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people’s lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners.

We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD). Explore more on Cubic.com.

Job Details:

Job Summary:

Performs various contract actions, including administrative and clerical tasks, to acquire and administer contracts. Ensures compliance with subsidiary policy and procedures, applicable laws, regulations and contractual terms and conditions for assigned contracts. This position typically works under close supervision or direction.

Essential Job Duties and Responsibilities:

  • Monitors contracts for adherence to contract requirements
  • Directly and frequently interfaces with customers to receive solicitations; respond to questions; issue quotes and proposals; resolve problems and issues; and receive contracts
  • Negotiates all aspects of contracts and contracts modifications with customers which normally includes terms and conditions; contracts delivery schedules; pricing and performance requirements
  • Executes contracts within prescribed signature authority
  • Reviews solicitation requirements and provides an analysis and recommendation to Contract and Program Mangers
  • Coordinates the preparation and submission of proposals with the Proposal Manager, Cost Estimating and Business Development, as appropriate
  • Prepares billing schedules, authorizes generation of invoices and verifies billings, in accordance with the contract and assuring that invoices and payments are submitted and received in a timely manner. This includes follow-up on unbilled receivables and late payments
  • Monitors the status of all data and hardware deliveries and advises management of anticipated/actual delinquencies
  • Ensures that contract billings and payments are submitted and received in a timely manner. This includes follow-up on unbilled receivables or overage billings
  • Ensures that contract databases are updated in an accurate and timely manner
  • Negotiates and establishes non-disclosure agreements with customers and other companies
  • Upon receipt of a signed contract, prepares sales orders to authorize work to be completed
  • Takes action to close out contracts in accordance with departmental procedures
  • Reviews and interprets contractual change orders proposals and change orders
  • Notifies Contract and Program Management of all changes
  • Prepares Sales Order request forms to authorize booking of awarded contracts and to generate invoicing
  • Takes action as directed to close out contracts in accordance with departmental procedures
  • In accordance with the Contracts Department International Standards Organization (ISO) Procedures, ensures compliance with departmental and company-wide contract policies and procedures so that work performed meets legal, regulatory and contractual and company requirements
  • Establishes and maintains efficient contract correspondence logs and contracts files

Worker Type:

Employee

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