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Office Manager

3 months ago

Surfers Paradise, Australia Link Study Full time

Link Study is an exchange agency specializing in Australia, Canada and Ireland. We have more than 18 years of experience in tourism and exchange. We have agencies in São Paulo, Curitiba, Sydney and Gold Coast.

Our consultants are trained to provide support in all aspects of the trip and have all had the experience of living and studying abroad, so they are aware of the main difficulties encountered when our students travel and will show the most appropriate paths for a safe and secure trip.

We offer the complete structure for exchange students: air tickets, transfers, travel insurance, visa application, financing, courses and accommodation.

Link Study Gold Coast is looking for an Office Manager to be the face of the office environment. The Office Manager will be responsible for overseeing the day-to-day administrative operations of the office. This role ensures the office runs smoothly and efficiently, providing support to both staff and students. The Office Manager plays a crucial role in maintaining a welcoming and organized environment, facilitating communication, and managing various management tasks.

Key Responsibilities:

·       Manage office supplies inventory and place orders as needed.

·       Developing strategies for effective office operations including services such support, administrative functions, and maintenance.

·       Reviewing Office Services: Regularly assessing the performance of office service and identifying areas for improvement.

·       Setting Priorities and Standards.

·       Oversee maintenance of office equipment and coordinate repairs, if needed.

·       Coordinate the consultants to provide services, information and assistance for our clients/students.

·       Support the recruitment and onboarding process for new staff members.

·       Schedule and coordinate staff meetings, training sessions, and events.

·       Maintain staff records and manage communication within the team.

·       Assigning work to and monitoring work performance of staff

·       Process invoices, track expenses, and assist with budget management.

·       Prepare and distribute internal communications and updates.

·       Organize and coordinate events, workshops, and student activities.

·      Assigning Work: Delegating tasks based on staff skills and workload.

·       Monitoring Performance: Evaluating staff performance to ensure tasks are completed effectively and on time.

·       Problem Resolution: Facilitate solutions for any issues that arise.

·       Health and Safety: Implement and enforce health and safety regulations to protect staff.

·       Ensuring compliance with occupational health and safety regulations.

·       Ensuring work complies with relevant government legislation, policies and procedures.

·       Personnel Management: Oversee hiring, promotions, performance management, payroll, training, and supervision.

Personal Attributes:

  • Detail-oriented and highly organized.
  • Friendly and approachable demeanor.
  • Problem-solving skills and the ability to handle unexpected situations.
  • A proactive and positive attitude.

This role is ideal for someone who is passionate about education and enjoys creating a supportive and efficient office environment. The Office Manager ensures that the student agency operates smoothly, providing essential support to staff and enriching the student experience.

Skills and Qualifications

·       Australian Citizens and Permanent Residents encouraged to apply

·       3 years full-time work experience

·       Diploma level or higher in Business Administration or Management

·       Strong time-management and people skills, flexibility, and multitasking ability

·       Advanced computer skills and experience with online platforms

·       Proficiency Microsoft Office, with aptitude to learn new software and systems

Salary: $73,200 per annum + Super

Only shortlisted candidates will be contacted by e-mail.