Department Coordinator

1 month ago

Parramatta, Australia Knight Frank Full time

About us:

At Knight Frank we’re passionate about property, but it takes more than passion to make us the world’s most successful privately-owned property agency and consultancy.

With a 125-year heritage, we are part of a global property powerhouse dedicated to providing our clients the best advice across commercial and residential property transactional and advisory services.

Knight Frank is a place where you can bring your whole self to work. That’s what makes us a diverse collection of experts, problem solvers and innovators. Our purpose is to empower and encourage our people to think differently about how we can make a positive impact as a firm.

What’s in it for you?

  • Competitive remuneration package
  • Career development opportunities such as internal and external mentoring, leadership education training, and study leave to focus on your personal growth.
  • A generous 16-week parental scheme plus superannuation for a full 12 months
  • Birthday leave
  • Swap around a public holiday for a cultural swap day
  • Two Wellness Days to allow you to focus on your own physical and or mental wellbeing
  • A workplace where you can access 2 weeks additional leave each year so you can take that extra break with family or friends
  • We applaud your need to give back to the community and give you 2 paid volunteer days each year to support one of our-affiliated charities
  • Our reward platform “The Vault” which gives you access to a great range of discounts at popular retailers and supermarkets as well as lifestyle benefits and corporate discounts
  • Because life can throw the unexpected at us, we help subsidise private health insurance excess, if you or an immediate family member requires hospitalisation
  • Plus, so much more

The role:

We have an exciting opportunity for a proactive and experienced Department Coordinator. In this role, you will support the Partner, Head of Industrial Logistics and contribute to the success of our Industrial and Logistics team in the Parramatta. Being Highly organised and dedicated, you will provide administrative support to a team of professionals who are driven to get the best results each day.

Key responsibilities:

  • Preparing and managing Sales and Leasing campaigns from start to finish (including organising marketing quotes, creating & booking applicable advertising, etc.)
  • Design and implementation of E-marketing processes, and coordination of mailouts
  • Draft, review and prepare correspondence, presentations and other documentation
  • Managing the Client Relationship Management database
  • Preparing property submissions (including designing and formatting etc.), proposals, e-brochures and other marketing collateral (LinkedIn, signboards and newspaper ads etc) using InDesign, Express and company-branded templates in MS Word, Excel and PowerPoint
  • Receipting deposits received and organising transfers of monies with the Trust accounts department
  • Coordinate team meetings and events including circulating invitations, preparing agendas, and taking minutes
  • General administrative support to the team including reception cover
  • Preparing invoices, expense claims and assisting with department budgeting

Who are we looking for?

With a flexible attitude, and resilience, you will be comfortable managing multiple deadlines and contributing to the success of the team.

To be successful in this position you must be able to demonstrate experience in a similar role; experience in the property industry is ideal.  Your skills and attributes will include:

  • Intermediate to Advanced MS Office
  • Intermediate to Advanced Adobe Indesign
  • Strong organisational and prioritisation skills
  • Excellent written and verbal communication skills
  • Self-directed and the ability to take ownership of your work
  • Strong attention to detail; and
  • Client-focused and responsive

Not the perfect fit?

We encourage applications from people of all backgrounds and abilities - as every person and their situation is unique, we look at this on an individual and applied role basis. We actively encourage you to apply for roles that suit your background and skillset. You might have something we didn’t realise we needed. Please note, if you are successful in securing a role, you will be subject to police checks as part of our standard recruitment process.Applicants with Australian working rights need only apply. No Agencies please.

#LI-SK1

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