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Administration Manager

4 months ago

Spring Hill, Australia St Vincent de Paul Full time

 Life at Vinnies

At Vinnies, we are what we do. We believe in making a difference. We are one of Queensland’s most-loved charitable organisations and are committed to leading with our values and mission at heart. We work together to build a legacy that we can be proud of, supporting those in need within our communities. Our companions are why our journey started, striving to shape a more just and compassionate society. Our employees, members and volunteers are the reason our journey continues, and why we will succeed.

    What we can offer you

  • Work with a purpose – not your average organisation and not your average role
  • Competitive hourly rate and excellent employment benefits under our Employee Agreement
  • Salary packaging arrangements – helping you save on tax
  • Access to our Employee Assistance Program – our employees are our most valuable asset
  • A welcoming and inclusive environment where you’ll always feel part of a team

The Role
As Administration Manager - Housing & Homelessness, you will be responsible for overseeing the provision of high-quality administration support services within the Housing & Homelessness service. Encompassing support across multiple facets of business operations, a key outcome of this position is ensuring the efficient and effective delivery of services to all internal and external stakeholders.

This position will be based at one of the largest immediate crisis supported accommodation facilities in Queensland. This 84-room facility provides a 24/7 service that supports adults who are homeless. Your role will work autonomously however you are part of a broader team consisting of one (1) Program Manager, two (2) Team Leaders & fourteen (14) Client Outcome Facilitators. 

Key Responsibilities will include:

  • Oversee and manage databases, programs & systems including Centrepay administration and processing of invoices and purchase orders.
  • Oversee and manage meal ordering for the clients, ensuring dietary requirements are met.
  • Working in collaboration with the facility's contractors and liaising with the housekeeping team, Program Manager, and/or Team Leader to manage client intakes and exits relative to room cleaning requirements and maintenance issues.
  • Coordination of building maintenance, including logging maintenance calls, closing maintenance requests and liaising with multiple tradespeople and external contractor teams.

This is a fixed-term (until 30/06/2025) full-time (38 hours per week) on-site rolein Spring Hill. Monday to Friday, business hours.

To be successful in the role, you will meet the following criteria:

  • Relevant Tertiary or TAFE Qualification or equivalent experience in Business Administration or Management 
  • Sound knowledge and understanding of administration support functions within a multi-faceted business 
  • Ability to take ownership, use critical thinking, exercise judgement and problem solve
  • Previous management experience within an administration support team is desirable
  • Excellent time management and organisational skills, with the ability to move quickly between activities while juggling multiple tasks
  • Demonstrated ability to effectively & professionally communicate with varying stakeholder groups, including internal and external.
  • Computer literacy including strong proficiency in Microsoft Office suite and Outlook 
  • COVID-19 vaccination status is recommended for this role but not a mandatory requirement
  • Understanding of and commitment to the philosophy of the St Vincent de Paul Society Queensland and an ability to work in accordance with policies and procedures to promote the values and mission of the Society 

Ready to apply? We can’t wait to hear from you.

You can submit your application, including a cover letter addressing the selection criteria, via SEEK or directly on our careers page

Having the right people in our team is important to us. Before joining our team, we’ll undertake pre-employment checks including references, a police check, and proof of qualifications.

We are committed to meaningful equity and diversity in our workforce. Applications from Aboriginal and Torres Strait Islander peoples is strongly encouraged. To be eligible for this position you must have an appropriate visa to work in Australia/New Zealand.