Senior Team Administrator

1 month ago

Brisbane, Australia Urbis Full time

About this role

Who we are:

Urbis is people focussed, and we want the best for our team, our clients, and our communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Our mission is to help create meaningful, sustainable cities & communities.

Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA), and active participants in the Federal Career Revive Initiative which supports the attraction and retention of women returning to work after a career break.

We pride ourselves in empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.

Urbis, Shaping futures your way

The Opportunity: 

Join our dynamic team in Brisbane as a Senior Administrator, where you'll play a crucial role in supporting the Regional Director of Queensland who also fills the role of Group Director Regions.

In this role you will be at the heart of our operations, providing vital administrative and secretarial support, from preparing key documents to managing diaries, travel plans, and expenses.

Additionally, you'll deliver exceptional event administration and seamless coordination, all while showcasing your top-notch organisational, time management, and data entry skills. If you're a proactive, detail-oriented professional with a passion for excellence, we want you to help drive our success and make a real impact

You will:

  • Coordinate and manage regional events, including venue booking, entertainment, and attendee coordination.
  • Co-ordinate QLD tenders from an administrative perspective.
  • Attend events to ensure smooth operations.
  • Manage emails, events calendar, and RSVP lists.
  • Collaborate with Office Services and peers for a consistent client/events experience.
  • Conduct research and analysis for opportunities and presentations.
  • Support business development and regional activities with key directors and teams.
  • Organise regional activities like monthly morning teas and announcements.
  • Oversee meeting room bookings, catering, and video conference facilities.
  • Manage diaries, emails, meetings, and travel arrangements.
  • Prepare expense reports and reconcile expenses.
  • Produce and collate documents using advanced Word, Excel, and PowerPoint skills.

About you:

  • Demonstrated experience in a similar role providing high quality administrative support
  • Demonstrated events coordination experience;
  • Excellent knowledge and skills in Microsoft Office suite of products (Word, PowerPoint and Excel in particular);
  • High proficiency in both spelling and grammar.

Why Urbis?

Urbis is committed to fostering an inclusive, flexible, and diverse work environment. We encourage applications from Aboriginal and Torres Strait Islander individuals and those returning to work after a career break. By joining us you will receive many benefits including:

  • Salary continuance insurance, a generous parental leave policy, health & wellbeing programs and much more.
  • Active mentorship by the best in the business, development of career goals and support in achieving them.
  • Investment in ongoing training with all employees provided with an annual training budget.
  • Monthly morning teas and regular social events to celebrate professional and personal wins.

Across all our sectors, you will play a part in shaping cities and communities. Bring your spark, and shape futures your way.

How to Apply?

If you are an enthusiastic candidate, with the desire to become part of a driven and highly professional team, click on “Apply for this job.”

#JoinUrbis

Recruitment Agencies - thank you for thinking of us.  We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.

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