Lease Administration Manager

3 weeks ago

Sydney, Australia Mirvac Full time

Mirvac's people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. Two recent accolades to reflect this are:

#1 in AFR BOSS’ Best Places to Work in Property, Construction & Transport 2022

#1 Company Globally for Gender Equality in Equileap's 2022 & 2023 Review

We also offer a number of competitive and unique benefits for permanent employees including:

Flexible Work Arrangements $1000 of Mirvac Securities Annually Leadership and Professional Development Programs Generous Parental & Partner Leave Policy Unlimited Volunteer Leave and National Community Day Mirvac Pride Committee

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

Our opportunity

As an Accounts Manager , you will be responsible for performing accurate rent billings for tenants and ensuring accuracy of tenancy data for the Built to Rent (BTR) business. This role requires attention to detail and the ability to work within tight timeframes, ensuring business productivity, efficiency, and governance.

In this role you will:

Manage and run the rent roll + direct debit process and obtain sign off with Finance and Property Manager. Responsible for billings data entry accuracy. Review and reconcile tenant accounts and conduct lease audits in accordance with business operational procedures. Responsible for monthly tenancy schedule information and update as necessary ensuring 100% accuracy. Assist in arrears collection efforts and provide reconciliation support of Civil Administrative Tribunal matters. Contacting tenants on account queries, direct debit set ups and arrears collections. Production of billings/arrears related correspondence to tenants/operators and distribution to the asset teams where required. Drive engagement with various internal stakeholders to gather functional business requirements. Instilling robust structure and discipline to the leasing billings data capture and rent roll process, across property teams such as leasing and RSAs. Working collaboratively across Mirvac divisions; operations teams and finance teams, to help contribute to delivering initiatives and strategy and sharing learnings. Delivering a consistent service and attending meetings as required. Assisting with month-end procedures in accordance with the finance timetable. Driving improvements and maximising efficiency of data capture in the StarRez billings system and assisting with project work such as leasing system enhancements and updates. Adhere to internal reporting deadlines and provide accurate and high-quality outputs, and quick responses to requests. Undertaking additional duties as reasonably required.

Your point of difference

To be successful you will have accounts receivable, lease administration and/or billings experience. Previous experience in the property industry is highly desirable. You will have a high level of IT and Excel proficiency. You approach work with a proactive and self-motivated attitude and possess the ability to solve problems, improve systems and procedural efficiency. Exceptional administration, time management and organisation skills, strong attention to detail and ability to work autonomously is a must. You are collaborative, professional and have an empathetic approach to dealing with all stakeholders. Exceptional interpersonal and communication skills and confidence in liaising with people at all levels is a must. You will also have the ability to maintain confidentiality and discretion in relation to asset information.

All of these attributes are preferred, if you think you may be the right fit for the role please still apply .

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