Executive and Office Support Assistant

4 weeks ago

Townsville, Australia KordaMentha Full time

KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value.  With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength. 

The Office support team is a group of professional individuals with experience in Executive support, office support and reception.  We work in a supportive and collaborative manner with a customer serviced approach.

The Opportunity

In response to sustained growth, we seek a permanent part-time Executive and Office Support Assistant in our Townsville office. We are looking for a motivated, professional, and enthusiastic candidate to join our team.

Hands-on involvement is a key part of your journey, as your responsibilities include providing complete administrative assistance to the KordaMentha Townsville office. 

Duties and Responsibilities

Executive assistant management

  • Prepare PowerPoint presentations and reports, letters, spreadsheets and various other correspondence for Partners/Managing Directors and Executive Director as required.
  • Provide diary management to Partners.
  • Organise meetings and luncheons, including preparing coffees for client meetings.
  • Organise travel itineraries, including booking travel and accommodation for Townsville office.
  • Prepare expense reports for Partners.
  • Manage incoming calls, incoming emails and correspondence, ensuring correspondence is attended to promptly and directed to the appropriate person.
  • Organising client functions and marketing events for Partners and wider Townsville office.

General administration

  • Word processing tasks such as the review and finalisation of letters, reports, creating and editing PDF documents.
  • Assist with document finishing tasks such as scanning, photocopying, and binding.
  • Assist staff with in house document mail-outs, including mail merging, stuffing and franking of envelopes
  • Arranging and preparing presentation material for internal meetings.
  • Managing firm catering requirements for client functions.
  • Process and reconcile travel invoices.
  • To assist professional staff in obtaining ASIC documents from Equifax online
  • Grouped into all incoming call overflows (nationally)

Qualifications and experience/skills required

  • Excellent telephone manner.
  • Well presented.
  • Client service oriented.
  • Ability to interact in a professional manner at all times.
  • PC literate including advanced Microsoft Office (Word, Excel, PowerPoint and Outlook).
  • Ability to manage areas of responsibility and take initiative.
  • Ability to work independently as well as part of a busy and dynamic team.
  • Desire to take ownership of tasks assigned.
  • Strong verbal, interpersonal and communication skills.
  • Accurate spelling and typing.
  • Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required.
  • Attention to detail.
  • Ability to adopt a ‘hands on’ approach.

About us

At KordaMentha, we offer a dynamic, team-oriented, and flexible work environment, providing ongoing learning

opportunities, competitive remuneration packages, and the chance to collaborate with and learn from the best in

the industry.

We believe in applying a different mindset at the core of everything we do, fuelled by the diversity of our team members' experiences and backgrounds.

Apply now

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