Executive and Office Support Assistant

2 weeks ago

Townsville, Queensland, Australia KordaMentha Full time

Administration/Support/Service | Closing Date: 24/06/2024

KordaMentha is an advisory and investment firm helping clientsto grow, protect and recover value. With an expansive team of450 specialists across the Asia-Pacific region, our diversity isour strength.

The Office support team is a group of professional individualswith experience in Executive support, office support andreception. We work in a supportive and collaborative mannerwith a customer serviced approach.

TheOpportunity

In response to sustained growth, we seek a permanent part-timeExecutive and Office Support Assistant in our Townsville office. Weare looking for a motivated, professional, and enthusiasticcandidate to join our team.

Hands-on involvement is a key part of your journey, as yourresponsibilities include providing complete administrativeassistance to the KordaMentha Townsville office.

Duties andResponsibilities

  • Prepare PowerPoint presentations and reports, letters,spreadsheets and various other correspondence forPartners/Managing Directors and Executive Director asrequired.
  • Provide diary management to Partners.
  • Organise meetings and luncheons, including preparingcoffees for client meetings.
  • Organise travel itineraries, including booking travel andaccommodation for Townsville office.
  • Prepare expense reports for Partners.
  • Manage incoming calls, incoming emails and correspondence,ensuring correspondence is attended to promptly and directed tothe appropriate person.
  • Organising client functions and marketing events forPartners and wider Townsville office.

General administration

  • Word processing tasks such as the review and finalisationof letters, reports, creating and editing PDF documents.
  • Assist with document finishing tasks such as scanning,photocopying, and binding.
  • Assist staff with in house document mail-outs, includingmail merging, stuffing and franking of envelopes
  • Arranging and preparing presentation material for internalmeetings.
  • Managing firm catering requirements for clientfunctions.
  • Process and reconcile travel invoices.
  • To assist professional staff in obtaining ASIC documentsfrom Equifax online
  • Grouped into all incoming call overflows (nationally)

Qualifications andexperience/skills required

  • Excellent telephone manner.
  • Well presented.
  • Client service oriented.
  • Ability to interact in a professional manner at alltimes.
  • PC literate including advanced Microsoft Office (Word,Excel, PowerPoint and Outlook).
  • Ability to manage areas of responsibility and takeinitiative.
  • Ability to work independently as well as part of a busy anddynamic team.
  • Desire to take ownership of tasks assigned.
  • Strong verbal, interpersonal and communication skills.
  • Accurate spelling and typing.
  • Flexibility, in relation to working hours, as well as beingable to change priorities and tasks as required.
  • Ability to adopt a 'hands on' approach.
About us

At KordaMentha, we offer a dynamic, team-oriented, and flexiblework environment, providing ongoing learning

opportunities, competitive remuneration packages, and the chanceto collaborate with and learn from the best in

the industry.

We believe in applying a different mindset at the core ofeverything we do, fuelled by the diversity of our team members'experiences and backgrounds.

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