Personal Assistant

4 weeks ago

Melbourne, Australia Bupa Full time

We’re transforming the way healthcare is done. Our purpose is to help people live longer, healthier, happier lives and making a better world. This is at the core of who we are, making us a healthcare provider that strives to deliver meaningful change.

The opportunity 

The Personal Assistant is responsible for providing professional assistance to the Risk & Compliance Team, specifically to two senior leaders based in Melbourne. This involves being a reliable and efficient ‘go to’ person for administrative support, to establish and maintain an efficient and organised working environment for the managers and their teams. 

This role offers great variety and excellent opportunities to develop and build on existing administration skills. We are looking for a team player that can provide value and add support with the variety of tasks that this role will be working on.

This position is offered as permanent, full-time based at our Melbourne offices with flexible hybrid work arrangements available. (we anticipate this will be 2/3 days weekly WFH/WFO)

Key responsibilities include:

  • Provide administrative support, including diary management, appointment scheduling for two Risk and Compliance leadership team members. 
  • Additional administration assistance many include -finance administration, travel coordination, support with HR system processes and general administration including action item trackers, organisational charts and email distribution lists.
  • Be the point of coordination for new starters to the Risk & Compliance team including organising laptop, phone, system and email access, security passes and placing on various onboarding programs. 
  • Provide general assistance and logistical support to the wider team including support on specific software packages, coordination of team events and conferences, room bookings, catering requests and room set up. 
  • Preparing presentations, spreadsheets and documents.

Why work at Bupa? 

Our employees can access a wide range of benefits: from our own products (incl. health insurance subsidies) to many other products and services via our partnerships program (like Apple, Samsung, JB Hi-Fi, plus gym and spa discounts to name a few). We reward our people and celebrate their success, provide initiatives that develop careers and look after our people’s health, wellbeing, and futures.

What do I need? 

  • Prior experience providing professional administration support to senior leaders within a medium to large size organisation.
  • Advanced computer skills including Microsoft Office 365 suite, SharePoint, P2P systems, Travel booking platforms.
  • Proactive, self-motivated, and forward thinking with the ability to work autonomously with minimal supervision or as part of a team.
  • Well-developed organisational skills with the ability to prioritise work effectively with a proven ability to meet deadlines in an organised manner.
  • Team player that can provide value and add support with a variety of tasks to senior leaders, direct reports and additional team members.

Bupa is an equal opportunity employer. We are committed to ensuring equality in recruitment, development, retention, and promotion of staff and that no-one is disadvantaged based on their gender, cultural background, disability, sexual orientation or identity, or Aboriginal and Torres Strait Islander heritage. 

We encourage people from all backgrounds to apply. If you require any adjustments to participate in our recruitment process, please let us know at the time of your application. 

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