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Administrative Assistant

3 months ago

Macquarie Park, Australia AUS Medtronic Australia Full time

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

We’re a mission-driven leader in medical technology and solutions with a legacy of integrity and innovation.
Work with us to incentivize better patient care, and partner across the industry to make healthcare more affordable and accessible. Be a part of a community of experts committed to ensuring quality, affordable healthcare worldwide.

Together, we can confront the challenges that will change the face of healthcare. Join us for a career that changes quality of lives for patients.

Responsibilities may include the following and other duties may be assigned:

This position is responsible to carry out administrative tasks for the Clinical Research & Medical Science (CRMS) Team in Australia/New-Zealand. Your duties are varied and include prioritizing, communication management (emails and phone calls), event planning/meetings preparations, coordinating travel arrangements, expense submission, gathering data and information for the CRMS Team.

  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, taking minutes and preparing communications on the teams’ behalf

  • Maintaining comprehensive and accurate records, data including overseeing clinical documentation archiving

  • Organizing events/meetings, including scheduling, sending reminders, surveys, and organizing catering when necessary

  • Managing the Clinical Director’s calendar, including making appointments and prioritizing the most sensitive matters

  • Provides general administrative support including preparing communications and supporting training assignments, team communications, processing invoices etc.

  • Performs normal office functions such as setting up and maintaining files, office supplies etc.

  • Administers inter-department or inter-unit programs or processes.

  • Responsible for coordinating travel for Medtronic employee and healthcare providers and submitting expenses.

  • Working and collaboration with functions that work with the Clinical team. (e.g.: Finance department, marketing, compliance, HR, Legal etc.)

  • Gathers, compiles and reports on information relevant to supervisor's assignment.

  • Supporting Project Management Office initiatives as required

  • Working with Medtronic systems for compliance, events and budget

  • Any other administrative responsibilities that might be required for the support of the CRMS team

Required Knowledge and Experience:

Must Have:

  • Bachelor’s Degree in any field

  • Minimum of 1-2 years experience working in a busy administrative role/corporate environment

  • Great communication skill, people and service oriented

  • Proficient skills in MS Office and Outlook, TEAMS. Concur, Ariba is an asset

  • Knowledge in Excel, and PowerPoint, Smartsheet tools is an asset

  • High understanding of the importance, responsibility and urgency of the activities involved in.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 90,000+ passionate people.
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here