Receptionist / Administration Assistant

5 months ago

Macquarie Park, Australia BD Full time

**Job Description Summary**: Permanent opportunity for an enthusiastic and highly organised Receptionist to join our specialist medtech team in Macquarie Park, Sydney.

We are **the makers of possible**

BD is one of the largest global medical technology companies in the world. _Advancing the world of health_ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

**Job Description Summary**:
The **Reception / Administration Assistant **will be responsible for maintaining front office reception, equipment and to administer the workplace health & safety function for BD.

**Responsibilities**:

- Planning and coordinating general office administrative procedures and systems, including but not limited to the support of:

- Business Cards - Draft, proof and obtain relevant approvals, ensuring branding requirements are met. Conduct periodic reviews to ensure BD branding requirements and costs are maintained, seeking opportunities for cost savings when able.
- New Hires - order new lapel badges and desk name plaques as required.
- Procurement support, i.e. raising PO’s, coding PO’s invoice management.
- Updating Maxwell site as required.
- New hire onboarding, i.e. Associate Photo, ID’s, Name plates.
- Ensuring office cleanliness including kitchens, stationary storage area and coffee machines.
- Checking and re-ordering of consumables, ensuring cost effective level and volume of stock is maintained.
- Assist the Office Manager with any other ad hoc requests, as directed.
- Maintain BD ANZ location-based distribution list and update accordingly.
- Update and manage Pitney Bowes electronic sign in register.
- Maintain the most cost-effective efficient level of office suppliers (e.g. stationary and kitchen goods).
- Ensure that the kitchens are kept tidy and well stocked (includes milk deliveries and milk orders).
- Ensure that printing areas are fully stocked with consumables, paper stock and benches are clear of rubbish.
- Work closely with the Office Manager to ensure that budget and service levels are maintained and highlight any areas of concern including supplies/inventory overuse or potential budget over spend.
- Code, check and validate all invoices for the office/facilities relating to costs and seek approval from Office Manager.
- Clean all automated coffee machines at the end of each day, as per cleaning requirements. Ensure appropriate back up has been allocated when on leave.
- Ensure office meeting rooms are always tidy and ready to be used by associates at any time.
- Maintain office maintenance register for Facilities issues that arise.
- Assist with company events, set up of meeting rooms and catering.
- Report to the Office Manager of any maintenance and office related issues. Provide assistance to associates for courier services.

**Facilities Administration**
- Assist the Office Manager with Facilities management as required, including, but not limited to supporting the coordination of facility services, maintenance and contractors.
- Responsible for the allocation and maintenance of the office parking security passes, including update and maintaining accurate security register, reports and procedures.
- Organise and monitor the service level of external contractors and vendors (including cleaners, air conditioning contractors, and maintenance contractors, building management, security contractors and tradespeople). Raise any concerns to the Office Manager.

**Workplace Health & Safety**

**First aid**
- Maintaining first aider training register, sending reminders to first aiders when training is due and retaining training certificate.
- Recruiting new first aiders to ensure coverage.
- Notify payroll of first aid allowance.
- Retaining First aid treatment records.
- First aid kit contents are checked and maintained.
- Defibrillator are maintained - battery and pads within expiry.
- Send vehicle first aid kits to new associates who receive vehicle allowances.
- Send home first aid kits for new associates who work from home.

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

**Primary Work Location**: AUS Sydney - North Ryde

**Additional Locations**:
**Work Shift**:

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