Technical Administration Officer

12 hours ago

Sydney, New South Wales, Australia Thales Full time

We're inventing the future, right here, right now, at Thales. We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create. Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities.

A great opportunity has become available for an experienced **Technical Administration Officer **Chief Technical Officer and providing administration support to the Technical & Engineering function at country level. The role requires an individual who is proactive, tenacious, forward thinking, confident and flexible, with the ability to remain calm under pressure. Resilience, patience and adaptability are key, along with a positive and professional attitude.

**RESPONSIBILITIES**

The Technical Administration Officer will provide direct support to the Vice President, Chief Technical Officer. Specific responsibilities include:

- Diary management
- Coordination and preparation of reports.
- Follow-up completion of meeting actions and other tasks assigned to staff. Developing and maintaining sound working relationships with senior management, team leaders and other staff both internally and external to the company.
- Organising meetings and functions, including catering and booking of meeting rooms for both in-house and off-site events and conferences.
- Booking and coordinating travel and accommodation requirements both domestic and international travel.
- Booking international travel and assisting them with unusual domestic travel requirements.
- Timely management of expenses acquittals and processing of invoice payments and associated financial documentation.
- Providing support to corporate events as required.

The Technical Administration Officer will provide administrative support to the corporate technical team:

- Administration of Early Careers Induction Program, including organisation of face to face training events.
- Administration of Thales' relationship with Engineers Australia and program for accreditation of engineers.
- Administration support to the process for recognition of specialists and experts.
- Administrative support to the engineering resource management process.
- Support to preparation of corporate dashboards.
- Maintain a library of job descriptions for technical roles.
- Organisation of technical conventions and similar.
- Support financial processing covering purchasing, invoicing and payment processing.

**KNOWLEDGE, SKILLS & EXPERIENCE**
- Business Administration or equivalent
- Proven experience in an Executive Assistant or like role in a busy Corporate environment.
- Advanced skills in Microsoft Office suite - Demonstrated time management skills and high attention to detail.
- Excellent verbal and written communications skills.
- Advanced proficiency experience with MS Word, Excel, PowerPoint, OneNote and Outlook
- Superior organisational skills, ability to work under pressure, manage competing priorities and working to tight deadlines
- High attention to detail and confidence
- Proven ability to maintain confidentiality and manage sensitive information

Wellbeing matters at Thales, and where possible we encourage flexible working.

  • Technical Administrator

    23 hours ago

    Sydney, New South Wales, Australia beBeeTechnicalAdministrator Full time $70,000 - $95,000

    Job Title: IT Operations & Administration Support OfficerAbout the Role:Pallas Capital is seeking an IT Operations & Administration Support Officer to join their team in Sydney. The successful candidate will be responsible for supporting IT setup, managing infrastructure projects, maintaining the company intranet, and providing technical support.Key...

  • Office Administrator

    3 days ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $69,236 - $71,205

    Administration Officer JobThis role offers an exciting opportunity to provide administrative support and customer service across various departments. As a key member of the team, you will have the chance to develop your skills while working collaboratively with others to achieve common goals.The successful candidate will be a dedicated and self-motivated...

  • Office Administrator

    1 day ago

    Sydney, New South Wales, Australia Eptec Full time

    **About the Company****Corrosion Control Engineering **(A member of the Eptec Group) is Australasia's largest corrosion prevention engineering company, utilising cathodic protection and material selection to protect buried or immersed metallic structures from corrosion.CCE specialise in the use of cathodic protection to safeguard buried or immersed steel...

  • Technical Systems Administrator

    5 days ago

    Sydney, New South Wales, Australia beBeeSupport Full time $70,000 - $80,000

    Our team is seeking a skilled Systems Support Analyst to join our dynamic team. As a key member of the Student Information Systems Team, you will be responsible for the overall administration and maintenance of UNSW College's student systems, including the Student Management System, Timetabling and Class Allocation Software, and Learning Management...

  • Technical Office Coordinator

    1 day ago

    Sydney, New South Wales, Australia Mantech Full time

    Play a pivotal role in supporting the Research and Development team- Utilize your technical knowledge for smooth procurement of essential components- Keep projects on track by maintaining accurate and up-to-date Gantt chartsA Sydney based medical devices company with a global reach is looking for a Technical Office Coordinator. They develop and manufacture...

  • IT Administration Services Officer

    16 hours ago

    Sydney, New South Wales, Australia beBeeInformationTechnology Full time $108,675 - $144,915

    IT Administration Services OfficerWe are seeking an IT administration services professional to provide technical support and coordinate continued system reliability, user access management, and deliver user training and competency assessment.Provide level 1 ICT technical support to internal users of IT applications and systems.Collaborate with functional...

  • Office Administrator

    4 days ago

    Sydney, New South Wales, Australia Nova Group Pacific (Formerly Raw Earth Environmental) Full time $104,000 - $130,878 per year

    Nova PacificNova Group Pacific is a specialist consultancy delivering innovative solutions in land, water, waste, and environmental management. We're known for our responsiveness, technical expertise, and collaborative approach — and we're growingWe're seeking an experienced Office Administrator to play a key role in supporting our operations and keeping...

  • Office Administrator

    4 days ago

    Sydney, New South Wales, Australia Samsung C&T Corporation Australia Full time $60,000 - $80,000 per year

    Creating FutureScape - Solution for a Better Sustainable World Samsung C&T's Engineering & Construction Group is a leading engineering, procurement and construction company, built on core principles of safety, integrity, trust, authenticity & challenge. We have worked diligently to deliver the best value-added services to our clients by utilizing our...

  • Office Administrator

    13 hours ago

    Sydney, New South Wales, Australia Evotecplus Full time

    EvotecPlus is a small IT and Telecommunications Company based in Rosebery.We are looking for an all-rounder person to work in our boutique admin\customer service team with the role of Office Administrator.This job involves working with our customers, the sales team, and the technical team.**Duties include but not limited to**:- booking of our engineering...

  • Office Administrator

    21 hours ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $73,082 - $105,989

    Job DescriptionThe purpose of this role is to provide administrative support to the Senior Leaders and Executive Assistant in a Finance team, managing operational processes and internal/external client relationships.This will be a full-time, permanent position based in an office, with flexibility to work from home up to three days.Your Key...